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Best way to schedule resources using SBS2003?

Posted on 2004-04-22
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Last Modified: 2008-02-01
What is the best way to schedule resources, such as Meeting Rooms, Laptop Computers, etc?  We have a SBS2003 with Sharepoint, Shared Calendaring, Etc.  I would like each person on the network to be able to look at a resource scheduler and find out if it is available or being used (like on a shared vacation calendar).  

I need to know how to set it up, so that all users can read, add, but not delete other users items.

Thanks, Compinfo
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Question by:compinfo
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by:What90
ID: 10895006


How to set up schedule resources:
http://mmm2.web.cern.ch/mmm2/Help/contents/0_2_resources.asp
http://www.slipstick.com/calendar/skedresource.htm

Here some nice guides:
http://www.bumc.bu.edu/Departments/PageMain.asp?DepartmentID=278&Page=3692
http://uwadmnweb.uwyo.edu/ASKIT/howto/software/msoffice/msoutlook/17505outlook2kexres.htm

Once you follow the guide to setup the mailboxes to use as resources, by default all users will be able to view the resources' calendar.

Works a treat!
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by:What90
ID: 10895149
And here's a link witha step by step image guide:
http://www.msexchange.org/tutorials/MF019.html
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by:compinfo
ID: 10898921
Does it matter that these links are for Exchange 2000 and not Exchange 2003?
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Expert Comment

by:What90
ID: 10899639
Nope, it's all about the client (outlook) for creating at resouce actions. Just create the accounts as normal in AD.

We use the very same method for the many, many resources and meeting rooms here.


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Author Comment

by:compinfo
ID: 10901973
I followed the step by step image guide, however, I go to schedule the "board room" and get this message when I click the "Send" button:

"The messaging interface has returned an unknown error.  If the problem persists, restart Outlook.  Unable to directly book a resource for this meeting."

Any ideas?  
 
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Author Comment

by:compinfo
ID: 10902262
I double checked on the permissions, each user has full-owner permissions on this resource (Board Room).  One thing I did do is place this new user/resource in their own "OU" on the server, would this cause a problem?  I'm not sure if I need to give any special permissions to the OU or not.
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Author Comment

by:compinfo
ID: 10902436
Also, the "Board Room" doesn't show up in the "Global Address List", but it does show up under "All Users" in the "Select Attendees and Resources" Area.  I would like to create a group called "All Resources", if that is possible?
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Accepted Solution

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What90 earned 500 total points
ID: 10905068
Moving the Resource in to it own OU is fine, I've got the same thing set up.

Sounds like you haven't allow enought time for the object to appear in AD.

Wait for the object to appear in the GAL (or in ESM go to RUS and run update now)

For your third question You can create and address book for all the resources in ESM

Couple of other tips and links:

See a Group's Schedule at a Glance in Outlook:

Do you often set up meetings for the same set of peopleYou can create and save multiple group schedules, each showing a group of people or resources. For example, one group schedule might contain all employees in a department. Another might contain all conference rooms in a building.
To create a group:
1.      Click Calendar on the Folder List (or in the Outlook Shortcuts bar).
2.      Click Schedules in the Advanced toolbar.
3.      In the Group Schedules dialog box, click New.
4.      Type a name for the new group schedule, and then click OK.
5.      In the dialog box that appears, click the Add Others button, and then click either Add from Address Book or Add Public Folder.
6.      Select the names or the public folder, and then click Save and Close.
To view the group calendar, select the group schedule you want to view, and then click Open.





This is a Resource feature, not a Calendar meeting Automatic Acceptance
The Automatic accept meeting requests and process cancellations affects Resources. To set the Automatic accept meeting, you will need to locate the dialogue window shown. This is located by opening Tools/Options/Preferences Tab/Calendar Options/Resource Scheduling
 
This feature is designed to work automatically in scheduling Resources. In this usage, it will automatically schedule the time on the Resource's Calendar as busy. This will not work for any meeting requests where you are an invited attendee. This works only for Resources, such as conference rooms, laptops, projectors, etc.
If this is checked, you will still need to open email requests to either accept, decline or post an alternative time for meetings that you are invited to attend. When you open the email, the event/meeting will show on your calendar as a tentative meeting. The meeting will not appear on your calendar until you open the email. Once you accept the meeting, it will show the time as busy. If you decline the meeting request, it will be removed from your calendar.
If you give a Delegate (Office support staff/Supervisor) Editor level permission, they may automatically accept or decline meetings for you and it will appear as though meetings are automatically accepted.

http://www.brown.edu/Facilities/CIS/Doc/Email/outlookmain.html
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