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Add Sequential Number to Query Records

Posted on 2004-04-24
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Last Modified: 2008-03-17
I have a Query that returns records based on whether or not a check box is check. The Query is also sorted "Ascending" by another field.
I want to created a column in the query that will sequentially number the records that are returned.

Help Please
omron60
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Question by:omron60
4 Comments
 
LVL 27

Expert Comment

by:jjafferr
ID: 10908111
Hi omron60,

make this ield in your query
NextNumber: DCount("[AnyFieldNameInQuery]","YourQueyName","[AnyFieldNameInQuery] <=" & [AnyFieldNameInQuery])

SAVE the query after putting the name in the field above, then run it.

Hope this helps

Jaffer
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LVL 11

Accepted Solution

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Quetzal earned 125 total points
ID: 10908129
If you are retrieving records from a single table and sorting the results on a field that is unique to each record, here is a simple way to do what you want.  Add a column to your query as follows (this assumes that the table is called tblTable and the field you are sorting on is called SortField):

Sequence: DCount("SortField","tblTable","SortField <=" & [SortField])

If SortField is text data, modify as follows (surround [SortField] by single quote):

Sequence: DCount("SortField","tblTable","SortField <='" & [SortField] & "'")
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LVL 54

Expert Comment

by:nico5038
ID: 10908271
Check also this for a ranking in a query:
http://support.microsoft.com/support/kb/articles/Q208/9/46.ASP

Nic;o)
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Expert Comment

by:eoinol
ID: 10918917
Use a static variable

Function IncrementalNumber(Optional strType As String) As Integer

Static NextNumber As Long
' Eoin O'Loughlin

If strType <> "Reset" Then
    NextNumber = NextNumber + 1
Else
    NextNumber = 0
End If
IncrementalNumber = NextNumber

End Function

In your query have a field that calls incrementalNumber() as MyNo
If you want to reset the number call IncrementalNumber("Reset") - this should be done before you run the query

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