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Move e-mail for email 2 or 3

Posted on 2004-04-24
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Last Modified: 2012-05-04
Running Outlook 2000. Internet only. I have many contacts with multiple emails many of them I'd like to switch the default email from "e-mail 2,3" to "email" (1).

Any suggestions?
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Question by:Scott YeahRight
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6 Comments
 

Author Comment

by:Scott YeahRight
ID: 10910017
Sorry. I should say I have many 'contacts'. Not users.
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Expert Comment

by:rosesolutions1
ID: 10910042
I understand you have multiple email addresses (and hence display names) entered for many contacts.
What do you mean "default" email?
I think you are saying you want to change which email address is used when you type in a particular display name - that simply requires amending the display names. Example: I have johann@xyz and johann@hotmail as display names, and when I type johann, Outlook selects the hotmail one. So I change the display  name for the hotmail one to "(rare) johann" - now when I type in johann outlook gets the right one. [Exception: if autocomplete is conflicting, you need to get it so it has a few items on the autocomplete drop down, use the down arrow to select the ones you dont want, and press delete to remove the autocomplete entry.]
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Author Comment

by:Scott YeahRight
ID: 10910069
Actually. The issue is on the general tab after opening any particular contact there is a listing for "e-mail". If the down arrow is clicked I get choices of email-2 and 3.

Lets say I have 10 contacts in a 250 contact address book with the same domain destination address (@domain.com). I'd like to change them all at once to have this email address be their default or "e-mail" address.
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Author Comment

by:Scott YeahRight
ID: 10910076
The problem arises because I've noticed when any contact initiates an email with me from an address that is not their primary or 'default'. It creates an entirely new contact. Now, I know I could turn off "add new contacts that I reply to....". But I'd like to leave that on.

Or perhaps I'm going in the wrong direction to resolve the issue.
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Accepted Solution

by:
rosesolutions1 earned 500 total points
ID: 10910163
Funny - "add new contacts that I reply to..." is dropped from later versions of Outlook - probably because no could be bothered to fix it! It's not supposed to create duplicates, though.

Hmmm - some code could find instances where this domain name is in the email2 or email3 field, and swap it into the email1 field - have to also swap the matching display name I suppose. Probably also want to check for duplicates - ie. other contact records with the same email address.

If you really want some code, this is doable, but for only 250 contacts I would probably just make a phone list view, add the email1/2/3 fields, find the problem ones by mark1 eyeball (because lots of records wont have anything in email2 or 3), and manually change em. If you have duplicate checking turned on in the Outlook options, it will advise you of duplicates.
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Author Comment

by:Scott YeahRight
ID: 10910191
Interesting. Dropped hey. Thanks.
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