Solved

Move e-mail for email 2 or 3

Posted on 2004-04-24
6
315 Views
Last Modified: 2012-05-04
Running Outlook 2000. Internet only. I have many contacts with multiple emails many of them I'd like to switch the default email from "e-mail 2,3" to "email" (1).

Any suggestions?
0
Comment
Question by:Treasur2
  • 4
  • 2
6 Comments
 

Author Comment

by:Treasur2
Comment Utility
Sorry. I should say I have many 'contacts'. Not users.
0
 
LVL 7

Expert Comment

by:rosesolutions1
Comment Utility
I understand you have multiple email addresses (and hence display names) entered for many contacts.
What do you mean "default" email?
I think you are saying you want to change which email address is used when you type in a particular display name - that simply requires amending the display names. Example: I have johann@xyz and johann@hotmail as display names, and when I type johann, Outlook selects the hotmail one. So I change the display  name for the hotmail one to "(rare) johann" - now when I type in johann outlook gets the right one. [Exception: if autocomplete is conflicting, you need to get it so it has a few items on the autocomplete drop down, use the down arrow to select the ones you dont want, and press delete to remove the autocomplete entry.]
0
 

Author Comment

by:Treasur2
Comment Utility
Actually. The issue is on the general tab after opening any particular contact there is a listing for "e-mail". If the down arrow is clicked I get choices of email-2 and 3.

Lets say I have 10 contacts in a 250 contact address book with the same domain destination address (@domain.com). I'd like to change them all at once to have this email address be their default or "e-mail" address.
0
Better Security Awareness With Threat Intelligence

See how one of the leading financial services organizations uses Recorded Future as part of a holistic threat intelligence program to promote security awareness and proactively and efficiently identify threats.

 

Author Comment

by:Treasur2
Comment Utility
The problem arises because I've noticed when any contact initiates an email with me from an address that is not their primary or 'default'. It creates an entirely new contact. Now, I know I could turn off "add new contacts that I reply to....". But I'd like to leave that on.

Or perhaps I'm going in the wrong direction to resolve the issue.
0
 
LVL 7

Accepted Solution

by:
rosesolutions1 earned 500 total points
Comment Utility
Funny - "add new contacts that I reply to..." is dropped from later versions of Outlook - probably because no could be bothered to fix it! It's not supposed to create duplicates, though.

Hmmm - some code could find instances where this domain name is in the email2 or email3 field, and swap it into the email1 field - have to also swap the matching display name I suppose. Probably also want to check for duplicates - ie. other contact records with the same email address.

If you really want some code, this is doable, but for only 250 contacts I would probably just make a phone list view, add the email1/2/3 fields, find the problem ones by mark1 eyeball (because lots of records wont have anything in email2 or 3), and manually change em. If you have duplicate checking turned on in the Outlook options, it will advise you of duplicates.
0
 

Author Comment

by:Treasur2
Comment Utility
Interesting. Dropped hey. Thanks.
0

Featured Post

How your wiki can always stay up-to-date

Quip doubles as a “living” wiki and a project management tool that evolves with your organization. As you finish projects in Quip, the work remains, easily accessible to all team members, new and old.
- Increase transparency
- Onboard new hires faster
- Access from mobile/offline

Join & Write a Comment

Learn more about how the humble email signature can be used as more than just an electronic business card. When used correctly, a signature can easily be tailored for different purposes by different departments within an organization.
Get an idea of what you should include in an email disclaimer with these Top 5 email disclaimer tips.
Get people started with the process of using Access VBA to control Outlook using automation, Microsoft Access can control other applications. An example is the ability to programmatically talk to Microsoft Outlook. Using automation, an Access applic…
To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it. The vast majority of email clients display l…

762 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

11 Experts available now in Live!

Get 1:1 Help Now