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out of office

Posted on 2004-04-26
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Last Modified: 2010-04-08
How can I set up an auto-reply (for example when I am on vacation) , and take care about replying except for some few senders (typically, email newsletters...)
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Question by:GMsb
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Expert Comment

by:sirbounty
ID: 10923176
Depends on your version...
Check here in the interim: http://www2.essex.ac.uk/cs/documentation/use/outlook98/out-of-office.html
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Expert Comment

by:sirbounty
ID: 10929320
From that link:
>>Warning! Although the AutoReply feature is intelligent enough to know that it should not send more than one AutoReply to the same person, you should use the feature with care if you are on a lot of mailing lists. This is because if a person sends email to a mailing list of which you are a member, they may receive an Out of Office AutoReply from you, which will annoy them. An alternative to sending out AutoReplies is to either forward selected messages, or allow other people access to your email, so they can answer any urgent messages.<<
Are you on an Exchange server?
If you're using POP3 for your email, then the workaround is listed here (based upon your version):

OL2002: http://support.microsoft.com/?kbid=311107
OL2000: http://support.microsoft.com/?kbid=248830
OL98:     http://support.microsoft.com/?kbid=248996
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Author Comment

by:GMsb
ID: 10940564
We use Exchange server 2003 and outlook 2003.
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by:GMsb
ID: 10981145
I found the way:

Tools Rules and Alerts --> New Rule Start from Blank-->
Check Message when they Arrives
Next

Mark: received in a specific date span
Click on in a specific date span
Set the dates and press OK
Next
Mark: Have Server reply Using Specific Message
Click on Specific Message and edit your message
Next
Mark: except if from people or distribution
Click on people or distribution and put in the exceptions

Make sure you don't run rule now or it will send to all existing emails in the mailbox.
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