aio419
asked on
MS Access details form
I have an acces form,with a subform to display the details.
In the subform i hava command button to open anothe form to enter notes.
There willbe multiple records for thr details.
so i made the default view to Continuous Forms for the sub form
My proble is how do i set the color of the command button,( which opens the notes editor)
when there is any notes are available?If not, set it to default color?
here is the code i wrote in Form load
Dim db As Database, objRs As Recordset
Set db = CurrentDb()
Dim sql As String
sql = "select * from tblCustOrderDetails where JobNumber='" & Me![JobNumber] & "' "
Set objRs = db.OpenRecordset(sql)
'
Do Until objRs.EOF
If (IsNull(objRs("TextNotes")
' Me![Notes].ForeColor = vbBlue
Else
' Me![Notes].ForeColor = 255
End If
objRs.MoveNext
Loop
The problem is that it set the color of all the button depending up on the last record status.
Because the NAME is same for all the command buttons in the details screen.
Any help will be appreciated
In the subform i hava command button to open anothe form to enter notes.
There willbe multiple records for thr details.
so i made the default view to Continuous Forms for the sub form
My proble is how do i set the color of the command button,( which opens the notes editor)
when there is any notes are available?If not, set it to default color?
here is the code i wrote in Form load
Dim db As Database, objRs As Recordset
Set db = CurrentDb()
Dim sql As String
sql = "select * from tblCustOrderDetails where JobNumber='" & Me![JobNumber] & "' "
Set objRs = db.OpenRecordset(sql)
'
Do Until objRs.EOF
If (IsNull(objRs("TextNotes")
' Me![Notes].ForeColor = vbBlue
Else
' Me![Notes].ForeColor = 255
End If
objRs.MoveNext
Loop
The problem is that it set the color of all the button depending up on the last record status.
Because the NAME is same for all the command buttons in the details screen.
Any help will be appreciated
cg_medistox
Why dont you use the DAO.recordset function and dim the table with the notes in and if there is any record then show one colour and if there isnt show another instead of using SQL? If you want i will try and recreate it in code?
In what way do you relate the notes table and the main form or is the notes part of the same table that the main form is on?
that's a problem i came accross some time ago.
you can't change a single detail element property in a continuous form.
I found a smart solution on the net. The purpose here was to hilight the selected row, but It can be adapted to your need. I can help later if u need. Try to dig if you can get something out of that unconventional technique.
here it goes with the original explanations, hope it can help:
Changing the Background Color of the Current Record in a Continuous Form
Changing the Background Color in a continuous form is an often asked question in the Access Newsgroups. The following document shows how this can be done, and the methodology behind it.
This procedure will highlight the current row in a continuous form. Please see the notes at the end to learn what this procedure DOES NOT do.
This sample is based on the "Products" table from the Northwinds Database. Changes will be noted so you may use this code in your own form.
1. Create a new form based on the "Products" table.
2. Add all fields from the products table to the form.
3. Create the following Controls to the form
Name: CtlBack
Control Source: =IIf([SelTop]=[ctlCurrentL
"Û" is character 0219, the easiest way to enter this is to copy and paste from here. Format the font of this control as Terminal.
Place this control on your form so that it is sized to cover the entire area where you would like the background to be. Experiment with the number of "Û" characters as well as the font height to get complete coverage.
Set the background to transparent. Set the foreground to whatever color you want your highlight color to be. Make sure the section background color is different from the highlight color.
Next, for all the controls that will have the background highlight, select them all, change the background color to the highlight color, then change the background color to transparent. (Yes, this step is necessary).
The following two controls can be placed anywhere, and be hidden. You may want to leave them visible to help in seeing how this works, then hide them when done.
Name: ctlCurrentLine
Control Source:=GetLineNumber()
Name: ctlCurrentRecord
Control Source: unbound
Add the following code behind the form:
Function GetLineNumber()
'The function "GetLineNumber" is modified from the Microsoft Knowledge Base
' (Q120913), the only difference here is that the following items have been hard
'coded:F, KeyName, KeyValue. This was done to add a slight performance
'increase. Change KeyName and KeyValue to reflect the key in your table.
Dim RS As Recordset
Dim CountLines
Dim F As Form
Dim KeyName As String
Dim KeyValue
Set F = Form
KeyName = "productid"
KeyValue = [ProductID]
On Error GoTo Err_GetLineNumber
Set RS = F.RecordsetClone
' Find the current record.
Select Case RS.Fields(KeyName).Type
' Find using numeric data type key value.
Case DB_INTEGER, DB_LONG, DB_CURRENCY, DB_SINGLE, _
DB_DOUBLE, DB_BYTE
RS.FindFirst "[" & KeyName & "] = " & KeyValue
' Find using date data type key value.
Case DB_DATE
RS.FindFirst "[" & KeyName & "] = #" & KeyValue & "#"
' Find using text data type key value.
Case DB_TEXT
RS.FindFirst "[" & KeyName & "] = '" & KeyValue & "'"
Case Else
MsgBox "ERROR: Invalid key field data type!"
Exit Function
End Select
' Loop backward, counting the lines.
Do Until RS.BOF
CountLines = CountLines + 1
RS.MovePrevious
Loop
Bye_GetLineNumber: ' Return the result.
GetLineNumber = CountLines
Exit Function
Err_GetLineNumber:
CountLines = 0
Resume Bye_GetLineNumber
End Function
Private Sub Form_Click()
Me!ctlCurrentRecord = Me.SelTop
End Sub
Private Sub Form_Current()
Me!ctlCurrentRecord = Me.SelTop
End Sub
How the code works:
When you open the form, the GetLineNumber function gets the record number for each record and assigns its value to "ctlCurrentLine". As you move from record to record, the code "Me!ctlCurrentRecord = Me.SelTop" changes the value of "ctlcurrentRecord" to the current record number (See Access help for more on "SelTop"). The code in "ctlBack" compares "SelTop" to the "ctlCurrentLine" value and only changes the highlight if the two are equal. These values will only be equal for the current record. The highlighting works by formatting the Terminal Font character 219 (a box, you can use any font box character, but Terminal is more likely to be on any machine) to the highlight color. Because all the controls on the form are transparent, this formatting shows through as a background to the controls.
Notes:
Although at first glance it may look like the control "ctlCurrentRecord" is not needed, it actually is to force the record numbers to update as you move from record to record.
The code as written will detect movement to a row from the following: a mouse or keyboard click, clicking the record selector (through Form_Click), and using the Record Navigation bar. If you move to rows through code, you may need to make modifications to highlight the row.
Performance is affected by the speed of the machine. On slower machines you will note that the individual cell highlight shows first, then the whole row becomes highlighted.
The are many things that can be done with a continuous form, such as allowing deletions, edits, additions, etc. This code generically handles navigation through the form only. To account for how your form is actually set up, you would need to modify your form to detect each of the above events, and refresh accordingly. Anytime you change the underlying records of the form, you will need to call "GetLineNumber" (one way to do this is through Form.Refresh). Since there is a performance hit in doing this, only use this for those operations that are allowed on your form.
you can't change a single detail element property in a continuous form.
I found a smart solution on the net. The purpose here was to hilight the selected row, but It can be adapted to your need. I can help later if u need. Try to dig if you can get something out of that unconventional technique.
here it goes with the original explanations, hope it can help:
Changing the Background Color of the Current Record in a Continuous Form
Changing the Background Color in a continuous form is an often asked question in the Access Newsgroups. The following document shows how this can be done, and the methodology behind it.
This procedure will highlight the current row in a continuous form. Please see the notes at the end to learn what this procedure DOES NOT do.
This sample is based on the "Products" table from the Northwinds Database. Changes will be noted so you may use this code in your own form.
1. Create a new form based on the "Products" table.
2. Add all fields from the products table to the form.
3. Create the following Controls to the form
Name: CtlBack
Control Source: =IIf([SelTop]=[ctlCurrentL
"Û" is character 0219, the easiest way to enter this is to copy and paste from here. Format the font of this control as Terminal.
Place this control on your form so that it is sized to cover the entire area where you would like the background to be. Experiment with the number of "Û" characters as well as the font height to get complete coverage.
Set the background to transparent. Set the foreground to whatever color you want your highlight color to be. Make sure the section background color is different from the highlight color.
Next, for all the controls that will have the background highlight, select them all, change the background color to the highlight color, then change the background color to transparent. (Yes, this step is necessary).
The following two controls can be placed anywhere, and be hidden. You may want to leave them visible to help in seeing how this works, then hide them when done.
Name: ctlCurrentLine
Control Source:=GetLineNumber()
Name: ctlCurrentRecord
Control Source: unbound
Add the following code behind the form:
Function GetLineNumber()
'The function "GetLineNumber" is modified from the Microsoft Knowledge Base
' (Q120913), the only difference here is that the following items have been hard
'coded:F, KeyName, KeyValue. This was done to add a slight performance
'increase. Change KeyName and KeyValue to reflect the key in your table.
Dim RS As Recordset
Dim CountLines
Dim F As Form
Dim KeyName As String
Dim KeyValue
Set F = Form
KeyName = "productid"
KeyValue = [ProductID]
On Error GoTo Err_GetLineNumber
Set RS = F.RecordsetClone
' Find the current record.
Select Case RS.Fields(KeyName).Type
' Find using numeric data type key value.
Case DB_INTEGER, DB_LONG, DB_CURRENCY, DB_SINGLE, _
DB_DOUBLE, DB_BYTE
RS.FindFirst "[" & KeyName & "] = " & KeyValue
' Find using date data type key value.
Case DB_DATE
RS.FindFirst "[" & KeyName & "] = #" & KeyValue & "#"
' Find using text data type key value.
Case DB_TEXT
RS.FindFirst "[" & KeyName & "] = '" & KeyValue & "'"
Case Else
MsgBox "ERROR: Invalid key field data type!"
Exit Function
End Select
' Loop backward, counting the lines.
Do Until RS.BOF
CountLines = CountLines + 1
RS.MovePrevious
Loop
Bye_GetLineNumber: ' Return the result.
GetLineNumber = CountLines
Exit Function
Err_GetLineNumber:
CountLines = 0
Resume Bye_GetLineNumber
End Function
Private Sub Form_Click()
Me!ctlCurrentRecord = Me.SelTop
End Sub
Private Sub Form_Current()
Me!ctlCurrentRecord = Me.SelTop
End Sub
How the code works:
When you open the form, the GetLineNumber function gets the record number for each record and assigns its value to "ctlCurrentLine". As you move from record to record, the code "Me!ctlCurrentRecord = Me.SelTop" changes the value of "ctlcurrentRecord" to the current record number (See Access help for more on "SelTop"). The code in "ctlBack" compares "SelTop" to the "ctlCurrentLine" value and only changes the highlight if the two are equal. These values will only be equal for the current record. The highlighting works by formatting the Terminal Font character 219 (a box, you can use any font box character, but Terminal is more likely to be on any machine) to the highlight color. Because all the controls on the form are transparent, this formatting shows through as a background to the controls.
Notes:
Although at first glance it may look like the control "ctlCurrentRecord" is not needed, it actually is to force the record numbers to update as you move from record to record.
The code as written will detect movement to a row from the following: a mouse or keyboard click, clicking the record selector (through Form_Click), and using the Record Navigation bar. If you move to rows through code, you may need to make modifications to highlight the row.
Performance is affected by the speed of the machine. On slower machines you will note that the individual cell highlight shows first, then the whole row becomes highlighted.
The are many things that can be done with a continuous form, such as allowing deletions, edits, additions, etc. This code generically handles navigation through the form only. To account for how your form is actually set up, you would need to modify your form to detect each of the above events, and refresh accordingly. Anytime you change the underlying records of the form, you will need to call "GetLineNumber" (one way to do this is through Form.Refresh). Since there is a performance hit in doing this, only use this for those operations that are allowed on your form.
hem,
i'm sorry, 80% of this is junk for you, I should have read it before.
all u need is :
----------
Name: CtlBack
Control Source: =IIf(test if note exist(),"ÛÛÛÛÛÛÛÛÛÛÛÛ",Nul
"Û" is character 0219, the easiest way to enter this is to copy and paste from here. Format the font of this control as Terminal.
Place this control on your form so that it is sized to cover the entire area where you would like the background to be. Experiment with the number of "Û" characters as well as the font height to get complete coverage.
Set the background to transparent. Set the foreground to whatever color you want your highlight color to be. Make sure the section background color is different from the highlight color.
Next, for all the controls that will have the background highlight, select them all, change the background color to the highlight color, then change the background color to transparent. (Yes, this step is necessary).
-----------------
i'm sorry, 80% of this is junk for you, I should have read it before.
all u need is :
----------
Name: CtlBack
Control Source: =IIf(test if note exist(),"ÛÛÛÛÛÛÛÛÛÛÛÛ",Nul
"Û" is character 0219, the easiest way to enter this is to copy and paste from here. Format the font of this control as Terminal.
Place this control on your form so that it is sized to cover the entire area where you would like the background to be. Experiment with the number of "Û" characters as well as the font height to get complete coverage.
Set the background to transparent. Set the foreground to whatever color you want your highlight color to be. Make sure the section background color is different from the highlight color.
Next, for all the controls that will have the background highlight, select them all, change the background color to the highlight color, then change the background color to transparent. (Yes, this step is necessary).
-----------------
ASKER
Hi Dapcom,
I did not get that.
"Name: CtlBack
Control Source: =IIf(test if note exist(),"ÛÛÛÛÛÛÛÛÛÛÛÛ",Nul
Place this control on your form "
Which control you are talking about?Is the syntax is for Access database ?
kind of confused with this name:ctlBack syntax for the control.
Can you explain a bot more?
Thanks
I did not get that.
"Name: CtlBack
Control Source: =IIf(test if note exist(),"ÛÛÛÛÛÛÛÛÛÛÛÛ",Nul
Place this control on your form "
Which control you are talking about?Is the syntax is for Access database ?
kind of confused with this name:ctlBack syntax for the control.
Can you explain a bot more?
Thanks
ASKER
in my earlier comment
Can you explain a bot more? is Can you explain a bit more?
Basically i am just making a change to an existing form, i just do not want to recreate the form inorder to highlight a small note button, because the form is quite complex in nature.
You know what i am talking about.
Thanks
Can you explain a bot more? is Can you explain a bit more?
Basically i am just making a change to an existing form, i just do not want to recreate the form inorder to highlight a small note button, because the form is quite complex in nature.
You know what i am talking about.
Thanks
ASKER CERTIFIED SOLUTION
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ASKER
Hi dapcom
Yes .I accept your answer.Thank you very much.
thanks to cg_medistox too for his reply.
Yes .I accept your answer.Thank you very much.
thanks to cg_medistox too for his reply.