Automatic deletions

What happened is as follows...I copied all my sent mails from the sent folder to a new folder, and delete all from the sent folder. What happen is the mails are also deleted from that new folder. Why this happens and what to do to prevent happing this again. Can i retrive those lost mails?

Please Help.

Thanks

virajsharma@rediffmail.com
sonuanuAsked:
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HemanthaKumarConnect With a Mentor Commented:
Sent Folder represent a view.. Which lists all the sent mails..

Copying to folder!!..What you did is just added a reference to another folder for these documents.. meaning you still had one set of sent documents in db and then you deleted them .. Which means it will not be show in either folder or sent view.

What can be done.. If you have another replica copy of the mail file replace the deleted one with that replica. Or if you maintain a backup.. just restore the backup

~Hemanth
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madheeswarCommented:
u cannot retrieve those mails which are deleted. and u should delete te documents from Alldocumens folder
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Bozzie4Commented:
You can't retrieve them, unless you've got 'soft deletions' enabled, in that case you will find them in the Trash folder.

You made a very common Lotus Notes mistake (you are probably an ex-Outlook user).  It's actually the same document in both views/folders, so if you delete it from the view Sent, it's also deleted from the other folder.

When working with folders, for example the Inbox, you can choose 'Remove from folder'.  This does not delete the document, but simply removes it from the folder.  Also, drag and drop or moving the document to another folder removes the document from the 1 folder, and puts it in another.

Now the Sent view is not a folder, but a view.  There is something different about views : you can't remove documents from views like you do in folders, because a view is a fixed collection of documents, based on a query.  You can't add documents to it yourself, documents are added according a match with the (fixed) selection formula, that you can't generally change yourself.  So you can't delete documents from the Sent view without deleting them from your database.  The All documents view is another example of a view....

If you  want to create an actual copy of the memo, you can use copy - paste.  This create a separate document.  

cheers,

Tom
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CRAKCommented:
There is a difference between "deleting a document" and "removing it from a folder".
I'm not sure how folders are handled, but lets assume each document (or the database) holds info about the folders in which they should show.
Modification of that info would handle the documents behavious jsut as you expect it. If you delete the document (that is shown in multiple folders), then you are really removing it from the database.

Unless your documents are still in the trash folder, they're really gone.
Perhaps an administrator can temporarily restore your mailbox from a backup, so you can paste them back in?
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madheeswarCommented:
u can see alldocuemnts view if there are any docuemnts .

if u have enabled softdeletions from database properties, then u can see the documents in this folder.

I think it is ur unintentional error happened while deleting documents.

what u can do is, have some mail(u acn send mail to urself) in inbox. And copy (not dragging) the document using CtrlC and CntlV and move the document to another folder. delete either one copy and see. It will have one copy in the another folder.

it won't remove 2 documents. So, u r concept of copying went wrong and it deleted whole docuemnts.

Hope u got my point.



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Bozzie4Commented:
So no Maddy, All Documents in not a folder, it's a view.  And deleting the document there, deletes it everywhere....
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CRAKCommented:
And you though YOU were typing slow, Tom?
;-)
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madheeswarCommented:
Yeah. My intention is to tell the enduser that it is some what folder. (I know that it is a view). Enduser may not understand it.

CRAK and TOM,
U guys are still awake.
Tom is typing a long reply. So, my short description is fast and have valid point.

And later I explained it in detail.
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CRAKCommented:
Still awake.....
Yep, but it's hard STAYING awake: just drove my car to work, started work and feel a need for lots of coffee. Like every monday morning!
It's only 10:30 AM here!
<LOL>
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Bozzie4Commented:
Us guys are at C.E.T. (am I right ?), so it's like 10 AM for us....

It's sometimes better to think first and then start typing :-)

cheers,

Tom
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CRAKCommented:
In some other question Tom mentioned something like he was typing slow.
You know the routine: you get to an empty question, start typing and by the time you submit, others appear to have arrived there first....
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madheeswarCommented:
yeah. I also remember CRAK.

If you know the answer, then type in short and post it. The main content should be there. This is to prevent others to post. See in this case. Both have opened at same time. I have posted one liner and u typed a long description. I am the first person to post and I will become eligible to get points if I am right.
And later I have given explanation what I meant.

this is how I reply for questions.

or else, people like TOM, CRAK, Qwaletee(when he is still awake like CRAK), and others will post. I am really surprised one day, even Hemantha is replying late night. and in my own time zone , I am having Ranjeet Rain as competitor.


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RanjeetRainCommented:
LOL... Mady Im not competing with you :D I can't, you know ;) Yeah time zone is same but I have hardly been participating here. I was here for best part of Jan and a better part of Feb. But after that there was a lull. Last month I got one full week of idle time, so used that opportunity to make some quick bucks. LOL. I hope mypremium memebership will continue to remain intact for sometime now ;)
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madheeswarCommented:
Just Kidding Ranjeet. I know you are busy these days with your work.
So, how is life?
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madheeswarCommented:
yeah I have forgotten SJEF.

we don't know when he will be there and answering questoins at any time.
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shahrialCommented:
> Why this happens and what to do to prevent happing this again.

Why this happens, see Bozzie4 excellent explanation.
what to do to prevent happing this again. What i recommend is to create a replica of your mail database to your local drive. Replicate your database before deleting it from server.
Remarks: Under your replication settings (of your server database), under the [send] tab,
do ensure that the following setting is check-marked.
- Do not sent deletion made in this replica to other replicas.

> Can i retrive those lost mails?
For you, no. But you can ask your administrator to restore your database from backup (to another location).
Then you can copy and paste from your backup copy to your existing database.

Hope this helps...;-)

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Bozzie4Commented:
I should add to shahrials comment, that you must not mess with Replication Settings for your mailfile on the server without consulting your system administrator;
if your mailservers are clustered, or distributed (for instance to an extranet server for webmail), setting this can cause pretty annoying problems.

cheers,

Tom
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