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Managing Distribution Lists in Exchange 2003

Posted on 2004-08-02
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2,325 Views
Last Modified: 2013-12-03
We are using Exchange 2003 Enterprise Edition on a Windows 2000 Domain.  I would like to know a way where we can have multiple people (managers) update their own distribution lists.  I know you can specify an owner but can you have multiple people with the ability to update particular distribution lists?

Thanks,

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Question by:jswanepoel
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Expert Comment

by:pcbrat
ID: 11699293
Setup a shared folder in public folders with the lists in there....then set the permissions on the folder....

dawne :)
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Author Comment

by:jswanepoel
ID: 11707857
I have created a shared folder via outlook and then created a distribution list, but I am having trouble sending to the list.  

Can you described the exact steps on how to set this up.  Thank you.  sorry for the inconvenience.

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LVL 10

Expert Comment

by:pcbrat
ID: 11709356
what do you mean sending to the list (trouble)

If you open Outlook view the folder list on the right side and the highlight the distribution list and right click it...choose the properties and then you will see a tab that says "Outlook Address Book" choose that tab and then put a check in the box that says "Show this folder as an email address book"

Now when you create a new email use the "to" box and then on the right use the drop down tab to choose that list

:)
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Author Comment

by:jswanepoel
ID: 11710030
This is what I did exactly.

I created a new folder under public folders in Outlook 2003 the folder was for mail and post items.  I then went to new-->create Distribution List (in Outlook) I then named the list and added the members.  I saved the list and the moved it to the IS Test folder which I have created for mail and post items.  Now in the folder there is a post item and in the posted item is a distribution list.  When I open the posted item and click the send email icon (envelope).  I get the following error "You must first enter a valid email address for this contact before Outlook can send to it.

What it looks like in your email is that you have the distribution list directly under your public folder as opposed to me where I have the distribution list inside a posted item in the public folder.

Did I create the folder or dist list wrong?

Thanks
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Accepted Solution

by:
pcbrat earned 250 total points
ID: 11710225
make a folder in your outlook and make sure that it can contain contacts.....then move the DL list into it...then move the folder to the public...then set permissions

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Author Comment

by:jswanepoel
ID: 11710319
Thanks,

It appears to be working.

Thanks again.
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LVL 10

Expert Comment

by:pcbrat
ID: 11710453
your welcome......glad your up and running :)
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Expert Comment

by:rlandayan
ID: 33619226
Here is how to do it on the backend through Active Directory Users and Computers;

1. Locate the DL you want to modify.
2. Right-click the DL you want to modify and click Properties
3. Click the Security tab
4. Click the Advanced button
5. Click Add
6. Add the user and click Check Name
7. Click OK, the lists will pop open
8. Click the Properties tab and select This object only
9. Look mid way down in the list and check to allow the Write memberOf property
10. OK all the way back out.
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