Merging & exporting data from 2 tables
Posted on 2004-08-05
We have an Access 2002 SP2 customer database - several forms are used to view the contents of its tables. We would like to extract info from the tables and export into a CSV file, Excel and eventually Outlook. We want to move away from Access.
There are two important tables as follows:
TABLE1: company, contact, street, city, zip
TABLE2: company, tel type, tel number, email
TABLE1 has over 6,000 entries and the "company" field is unique. TABLE2 has over 16,000 entries, however the "company" field often contains the same company name with several different entries for "tel number" and "email" - hence over 16,000 items instead of 6,000. The field "tel type" has entries such as 'office', 'main', 'private', 'fax'. So in TABLE2 some companies have 4 "company" entries, with different "tel number" entries. Sometimes there are different "tel number" entries for the same "tel type".
That's where I am stuck. I would like to end up with a single row for each company, containing all the relevant info from both tables. This info I would then like to export. Not really sure how to combine info from the 2 tables (entries from both have a link relationship through the "company" field) - do I merge both tables into a 3rd table and then export? or do I create a report and then save as... I really have no idea!!! I've spent hours trying to come up with a solution... now over to the experts for some help!
Many thanks for your tips in advance.