• Status: Solved
  • Priority: Medium
  • Security: Public
  • Views: 2029
  • Last Modified:

Adjust Auto-Complete Settings

I am running Outlook 2002 and whenever it tries to auto-complete email addresses for me it uses all sources of email addresses.  Is there any way to force Outlook to search ONLY in your contacts for auto-complete email addresses?

I find it very problematic that if I mis-type an email address when I try to retype the address, which is not in my address book/contacts, it auto-completes to the one that is incorrect!  It's even more confusing when it goes by the person's name and I end up with two "John Smith's" to pick from but I can't see the email address on either of them.

So, what I want to do is force Outlook to only make suggestions from my contacts/address book.  Can this be done?

Regards, Iguanasan
0
Iguanasan
Asked:
Iguanasan
  • 5
  • 4
  • 3
2 Solutions
 
sunray_2003Commented:
Hi Iguanasan,
> Is there any way to force Outlook to search ONLY in your contacts for
> auto-complete email addresses?

What exactly comes when you try to autocomplete a particular contact . what all sources are you talking about ?

>> I find it very problematic that if I mis-type an email address when I try to retype the address,

if you had mistyped something and if it comes back again , just press DELETE on your keyboard and it will get removed .



SR..
0
 
IguanasanAuthor Commented:
Here's a better scenario.  Someone sent me an email which was addressed to me and CC'd to someone else I know.  Let's call him "John Smith".  However, they got his email address wrong.  When I type "John" into the TO box to send an email to "John Smith" I get 2 "John Smith" entries to choose from.  One is from my contacts and is correct, the other is from the CC box of the email I received.  That address is incorrect.  The problem is it only shows "John Smith" twice so I can't tell which is the correct one and which one is bogus.

If I could force Outlook to only look at my contacts when presenting me with auto-complete options then my problem would be solved.
0
 
sunray_2003Commented:
Try doing this first

How to Reset the Nickname and Automatic Completion Cache In Outlook 2003 and Outlook 2002
http://support.microsoft.com/default.aspx?scid=kb;en-us;287623&Product=out

Then make sure going to your CONTACTS folder that there are no 2 john smith's

Post back how it goes

SR
0
What does it mean to be "Always On"?

Is your cloud always on? With an Always On cloud you won't have to worry about downtime for maintenance or software application code updates, ensuring that your bottom line isn't affected.

 
IguanasanAuthor Commented:
Only one "John Smith" and it worked perfectly.  However, the next time I get an email with "John Smith" in it then I'm going to end up with him in my new nicknames file with two entries and one will be incorrect.  Can I stop Outlook from adding items to the nicknames file unless they are also in my Contacts?  Or some similiar work around?
0
 
sunray_2003Commented:
It is nature of outlook to create that nickname cache to be used for autocompleting email addresses so inorder to have autocompleting feature work , Outlook needs that nickname file.
If you disable autocompleting feature then outlook doesnot require nickname file.that is the only way to prevent outlook from
 not having to build that nickname file ..

SR
0
 
jessnjeffCommented:
I would click on the Address book icon and select Tools, Options, in the window where you can tell Outlook where to look for names, remove the unneeded address book.  Granted I am working in OUtlook 2003, but I believe you can do it in XP
0
 
IguanasanAuthor Commented:
Well, jessnjeff, that sounds exactly like the option I want, however, I cannot find any such option in Outlook 2002.  I can't find an Address book icon.  I do have "Tools"..."Options"... but cannot find any windows where you can tell Outlook where to look for names.  Possibly this is a new feature to Outlook 2003.  I may have to do some reading on the MS site.

Iguanasan
0
 
jessnjeffCommented:
In your main view in outlook, it is the icon that looks like an open book, alternatively, isn't it on the Tools menu?
0
 
sunray_2003Commented:
>> where to look for names, remove the unneeded address book.

in outlook 2002 you can remove unwanted address book going to
tools --> email accounts --> view or change existing directories or address book
and remove the ones that are not needed

SR
0
 
jessnjeffCommented:
in outlook 2002 you can remove unwanted address book going to
tools --> email accounts --> view or change existing directories or address book
and remove the ones that are not needed


isn't that what i stated above?
0
 
IguanasanAuthor Commented:
Found it.  There is no "Address Book" for the Nicknames file, however.  That's the whole problem, the offending email address is not in any address books, it gets added to my nicknames file though.  Is there anyway to prevent Outlook from adding items that are not in the address book?

Iguanasan
0
 
IguanasanAuthor Commented:
Thanks for the effort.  I guess there is no solution but I've awarded points for the help.

Thanks again.

Regards, Iguanasan
0

Featured Post

Visualize your virtual and backup environments

Create well-organized and polished visualizations of your virtual and backup environments when planning VMware vSphere, Microsoft Hyper-V or Veeam deployments. It helps you to gain better visibility and valuable business insights.

  • 5
  • 4
  • 3
Tackle projects and never again get stuck behind a technical roadblock.
Join Now