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Adjust Auto-Complete Settings

Posted on 2004-08-11
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Last Modified: 2012-06-27
I am running Outlook 2002 and whenever it tries to auto-complete email addresses for me it uses all sources of email addresses.  Is there any way to force Outlook to search ONLY in your contacts for auto-complete email addresses?

I find it very problematic that if I mis-type an email address when I try to retype the address, which is not in my address book/contacts, it auto-completes to the one that is incorrect!  It's even more confusing when it goes by the person's name and I end up with two "John Smith's" to pick from but I can't see the email address on either of them.

So, what I want to do is force Outlook to only make suggestions from my contacts/address book.  Can this be done?

Regards, Iguanasan
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Question by:Iguanasan
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12 Comments
 
LVL 49

Expert Comment

by:sunray_2003
ID: 11772166
Hi Iguanasan,
> Is there any way to force Outlook to search ONLY in your contacts for
> auto-complete email addresses?

What exactly comes when you try to autocomplete a particular contact . what all sources are you talking about ?

>> I find it very problematic that if I mis-type an email address when I try to retype the address,

if you had mistyped something and if it comes back again , just press DELETE on your keyboard and it will get removed .



SR..
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LVL 4

Author Comment

by:Iguanasan
ID: 11772269
Here's a better scenario.  Someone sent me an email which was addressed to me and CC'd to someone else I know.  Let's call him "John Smith".  However, they got his email address wrong.  When I type "John" into the TO box to send an email to "John Smith" I get 2 "John Smith" entries to choose from.  One is from my contacts and is correct, the other is from the CC box of the email I received.  That address is incorrect.  The problem is it only shows "John Smith" twice so I can't tell which is the correct one and which one is bogus.

If I could force Outlook to only look at my contacts when presenting me with auto-complete options then my problem would be solved.
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LVL 49

Expert Comment

by:sunray_2003
ID: 11772281
Try doing this first

How to Reset the Nickname and Automatic Completion Cache In Outlook 2003 and Outlook 2002
http://support.microsoft.com/default.aspx?scid=kb;en-us;287623&Product=out

Then make sure going to your CONTACTS folder that there are no 2 john smith's

Post back how it goes

SR
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LVL 4

Author Comment

by:Iguanasan
ID: 11772663
Only one "John Smith" and it worked perfectly.  However, the next time I get an email with "John Smith" in it then I'm going to end up with him in my new nicknames file with two entries and one will be incorrect.  Can I stop Outlook from adding items to the nicknames file unless they are also in my Contacts?  Or some similiar work around?
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LVL 49

Accepted Solution

by:
sunray_2003 earned 200 total points
ID: 11772712
It is nature of outlook to create that nickname cache to be used for autocompleting email addresses so inorder to have autocompleting feature work , Outlook needs that nickname file.
If you disable autocompleting feature then outlook doesnot require nickname file.that is the only way to prevent outlook from
 not having to build that nickname file ..

SR
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Assisted Solution

by:jessnjeff
jessnjeff earned 50 total points
ID: 11774222
I would click on the Address book icon and select Tools, Options, in the window where you can tell Outlook where to look for names, remove the unneeded address book.  Granted I am working in OUtlook 2003, but I believe you can do it in XP
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Author Comment

by:Iguanasan
ID: 11775738
Well, jessnjeff, that sounds exactly like the option I want, however, I cannot find any such option in Outlook 2002.  I can't find an Address book icon.  I do have "Tools"..."Options"... but cannot find any windows where you can tell Outlook where to look for names.  Possibly this is a new feature to Outlook 2003.  I may have to do some reading on the MS site.

Iguanasan
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Expert Comment

by:jessnjeff
ID: 11775766
In your main view in outlook, it is the icon that looks like an open book, alternatively, isn't it on the Tools menu?
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LVL 49

Expert Comment

by:sunray_2003
ID: 11775920
>> where to look for names, remove the unneeded address book.

in outlook 2002 you can remove unwanted address book going to
tools --> email accounts --> view or change existing directories or address book
and remove the ones that are not needed

SR
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LVL 8

Expert Comment

by:jessnjeff
ID: 11776022
in outlook 2002 you can remove unwanted address book going to
tools --> email accounts --> view or change existing directories or address book
and remove the ones that are not needed


isn't that what i stated above?
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LVL 4

Author Comment

by:Iguanasan
ID: 11776902
Found it.  There is no "Address Book" for the Nicknames file, however.  That's the whole problem, the offending email address is not in any address books, it gets added to my nicknames file though.  Is there anyway to prevent Outlook from adding items that are not in the address book?

Iguanasan
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LVL 4

Author Comment

by:Iguanasan
ID: 11792752
Thanks for the effort.  I guess there is no solution but I've awarded points for the help.

Thanks again.

Regards, Iguanasan
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