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import a batch upload of transactions into peachtree

Posted on 2004-08-13
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Last Modified: 2012-06-21
i get a bunch of transactions from paypal that need to be imported into peachtree.   what would be the best way to approach this to import into my account receivables?

thanks
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Question by:gianitoo
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by:mikeopolo
ID: 11798629
Importing data in to any accounting program can be tricky.

Take a back up of your Peachtree data before doing any import, and make sure that you can restore from this if any problems occur.

Use a csv file named receipts.csv formatted as follows:

Customer ID
=The customer code from Peachtree (this must already exist in PT)
Reference
=The check number, or paypal ref
Date
=Payment Date
Payment Method
=Probably "check", but verify this by doing a dummy manual receipt in Peachtree
=and see what the options are
Cash Account
=ie the Peachtree GL account number for your bank account, eg 10200
Cash Amount
=Amount received
Total Paid on Invoice(s)
Discount Account
=the Peachtree GL account number for invoice discounts eg 40800
Number of Distributions
=how many invoices have been paid off in this customer's receipt
Invoice Paid
=Invoice number to which this payment refers.Invoices must already exist in PT receivables.
Discount Amount
=Usually zero  
Amount
=Amount being paid off the invoice

When importing in Peachtree:
Use the "Select Import Export" facility - File, Import/Export
Then select Accounts Receivable
Then select Receipts template
If your csv file has no headings, untick the option that says "Include headings"
Alter the standard PT import template (which matches your fields to PT fields)
ie customise the template to include only those fields contained in your csv file
Specify the file location of your file

Take care with your source receipts files to be sure that each one has been processed.

Good luck.

Regards
Mike
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by:mikeopolo
ID: 11798642
oh yes, after the first import, check that the total receipts imported = the total from your csv file, (however you establish that).

Take careful note of any error messages, especially if PT says the record has been skipped or ignored, cos that will cause receipt information to be omitted. If PT says there's a log file, note it's path\name, go and look at it, and see what the errors are.

Regards
Mike
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Accepted Solution

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mikeopolo earned 500 total points
ID: 11798651
There's an error in my first note; where it says:

Cash Amount
=Amount received
Total Paid on Invoice(s)

ignore the middle line, and read an = on the 3rd line, ie it's an explanation not a required field.

Regards
Mike
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