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Share Conference room Schedule Calendar to two or more domains?  How??

Posted on 2004-08-13
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Last Modified: 2008-02-01
Hi,

I am looking for a way to share conference room meeting schedule with few different domains.  Current one domain is using EX2K3's Public folder to share the calendar.  It works great because when users invite others to the meeting, it will add the meeting schedule to user's personal calendar when they accept the meeting.  The other domain is using the "resource", create an account for the conference room and add that conference room for the meeting schedule.  this also works but I need to share this conference room's calendar to all users and users need to open that conference room account's calendar to see the schedule.  Once again, this also works but just few more steps to go through.

Now, the one domain moved in with another domain to a same physical location.  They need to use the same conference rooms.  These two domains has totally different domain name and not trusted.  Plus, there will be few more other domains going to move in too.  Does anyone know if there is a way to share the smae conference room calendar amount these domain's outlook?  I want to have a centralized calendar that people can check and see what meeting is on.  In addition, I want to have a way to invite users accross these domains and the schedule will add to their Personal Outlook Calendar.  I tried SharPoint Service and it seems like it only work on one domain too.

Please help, thank you.
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Question by:batmon34
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Expert Comment

by:BNettles73
ID: 11796144

I use Resource Mailboxes (much like a standard mailbox setup) - and then set the delegates ... assign a couple of users to manage the mailbox if need be or create rules to auto-respond ...

Check out this tutorial ... http://www.msexchange.org/pages/article.asp?id=543

In each domain you could create mail-enabled contacts for the other domain and then users in each dom would see them in the GAL ... I haven't tried this but I think it would probably work .. this would be more or less a patch for communications ...

Note: User's won't be able to view Free+Busy information if they aren't in the same Org ...
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by:batmon34
ID: 11797412
Yeah... but the resource account, CONF1 on domain A and CONF1 on domain B are different, right?  ex.  domain A add CONF1 to the resource to book the conference room schedule, but it won't show the schedule in domain B's CONF1 calendar.  Therefore, domain B ppl won't know this time slot is been used.

What I need is for all domains to be able to share the same CONF1 schedule.

Thanks.
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Expert Comment

by:BNettles73
ID: 11797465


You should read this article ... http://www.microsoft.com/technet/prodtechnol/windowsserver2003/technologies/directory/activedirectory/mtfstwp.mspx
Multiple Forest Considerations in Windows 2000 and Windows Server 2003

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Expert Comment

by:BNettles73
ID: 11797477


btw ... if you are not running multiple forest ... and just different exchange orgs ... have you checked out this utility to replicate between different Exchange Orgs?
http://www.msexchange.org/tutorials/Configuring-InterOrg-Replication-Tool.html
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by:batmon34
ID: 11797502
Yeah.. they are totally different, so they are under different forest.

So I guess the InterOrg will work with Calendar in Public Folder, not the resource, right?
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BNettles73 earned 500 total points
ID: 11797549
Correct - The InterOrg Replication Tool is the answer for many organizations which want to synchronize public folder contents and free and busy data between their Exchange Organizations.
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Author Comment

by:batmon34
ID: 11797715
Can I just sync the conference room calendar, not everything in domains' public folders?  Rest of the things in Public folder should not share between domains.

Thanks
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LVL 12

Expert Comment

by:BNettles73
ID: 11798229
I'm pretty sure you can specify folders but all of my exchange servers are in the same org ... might want to confirm that ... should be fairly easy to setup and test.
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