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Changing Outlook Default

Posted on 2004-08-19
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Last Modified: 2010-04-08
I was wondering if it is possible to change the Outlook Appointment/Meeting form so that the Private box at the bottom of the page is checked by default?

I cannot seem to find this anywhere.

thanks
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LVL 13

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mark-wa earned 500 total points
ID: 11846758
Hello Derek,

Here is how to do this:

In outlook, go to tools, forms, design a form.

Then choose "Appointment" out of the Standard Forms Library and click Open.

Then, on the form, put a checkmark in "Private" and then click the Publish Form button, it is the one that looks like a carpenter's triangle with a floppy disk behind it.  Then give it a unique name (Don't just call it "Appointment", call it something other than that).

Then close it, say no to saving changes.

Then, right click on the calendar, click properties, then click the drop down next to "When posting to this folder, use:"  and choose your new form.

Click apply and ok and create a new appointment to test and be sure it worked.

Hope that helps.

Mark
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LVL 9
ID: 11847100
Very cool.  Should have thought that editor was that easy.

I suppose changing the label on that box is next to impossible though?  I was hoping to make it stand out a bit more too.

Derek
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LVL 13

Expert Comment

by:mark-wa
ID: 11847136
I'm not sure what you mean by changing the label on the box... If you explain, I might be able to come up with something on that for you.  Thanks Derek.

Mark
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LVL 9
ID: 11848818
Meaning changing the word private to "Uncheck to publish" and perhaps putting a red border around the checkbox and label
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LVL 13

Expert Comment

by:mark-wa
ID: 11852840
Hi Derek, I have been looking and looking and I can't find a way to change that.  It seems that the main portion of the appointment form is not editable.  And, that is the only form you can use to as a template to make your own.  It won't let you just start with a blank template.  Maybe someone else can give you that answer, but I have not figured it out yet.  Sorry about that.

Mark
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