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Automatically accept meeting requests from certain people in Outlook 2003 / Exchange 2003 environment

Posted on 2004-08-20
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Last Modified: 2012-08-13
I would like to know if there is a way to set it up so a particular user has the ability to add meetings to anyone / everyones Outlook calendar with out those people having to accept the meeting request.

I am working in an Outlook 2003 / Exchange 2003 environment.

We would like to designate one individual to have the above mentioned ability.

Thanks for any responses.
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Question by:rouster
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VolleyTom earned 250 total points
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The only way to come close to doing this with Outlook as supplied is to set one person as a delegate on each person's calendar. This gives them access to the individual's calendar where they can plug things in directly. HOWEVER, it doesn't function as an auto-accept. Outlook can auto-accept but it applies to ALL meeting requests regardless of who they come from.

Tools / Options / Delegates and add the one person who will have access to their calendars. Set the permissions for the calendar only and leave all the other options to None. With this scenario, you probably want to leave the box that sends meeting requests to the delegate unchecked.

To do exactly what you are asking, you will need to create a meeting event sink in Exchange or use a plug-in like Meeting Maker or something.

Here is a freeware sink that might do what you want since you can restrict it by user.

http://autoaccept-sink.sourceforge.net/
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