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Prompt for duplicate record !

Posted on 2004-08-23
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Last Modified: 2010-04-27
What script I should to find out about duplicate RECORD in one particular field ?

Let say customer  JAY MUSIC COMPANY already exist .
Today my try to add same customer one more time by mistake
Question:  What script or function should I use to prompt for duplicate or prevent my employee to adding duplicate customer.
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Question by:gurshaan
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prifre earned 500 total points
ID: 11878381
Hi,

There are several solutions:
1) In the Field Definition, check "Unique value" under "Options..." (you can even have a custom message when someone tries to enter a duplicate)
2) You can search for already present duplicate records in a field, by writing "!" in the field.
3) You can create a script that removes or marks duplicate records based on exactly what you consider duplicate (for example, if the first 5 characters are the same, or if 2 fields are the same in 2 records.) After marking, you can go through them manually and remove.

I usually use a combination of all 3 above when I work with FM. I define the database as good as possible - so people never enter exact duplicates. I run from time to time a check on for example adresses (that is ok if they are duplicates) to see if records are duplicates, but for example the names are misspellt. And if I have imported many records, I use a script to find imported duplicates and remove them automatically.

hope that helps!

with a smile
/prifre

(I use a Swedish FileMaker, so I cannot give exact menu/button names. Sorry.)
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Expert Comment

by:prifre
ID: 12207183
Whatever. No replies from the one who asks a question is sooo irritating. I believe my suggestions would have solved the problem, but now, no one can tell.
with a sad smile
/prifre
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