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Send report automatically via Outlook once daily

Posted on 2004-08-24
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Last Modified: 2012-06-22
I have it working when I run the macro so I just need to get the macro to run the first time access is open that day.   I dont want it to be sent each time access is opened that day, only the first time its open. Also there is a message box that pops up warning me that a program is trying to send an email on my behalf asking me if I want to proceed.  I want to keep it from asking me that because it stops the macro until I hit yes.  
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Question by:robyergovich
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8 Comments
 
LVL 34

Accepted Solution

by:
flavo earned 250 total points
ID: 11887074
I dont use outlook so i cant help you with the warnings (there are serveral Q's asking that... ill look)

the other bit... im thinking add a new table called "tblSendReport" with the field "dtSent" as a date - short date

then open a new module and copy this in

Function sendReport()
'add a refrence to DAO Object Library 3.?
Dim db as dao.database
Dim rs as dao.recordset

set db = currentdb
set rs = db.openrecordset("select * from tblSendReport where dtSent = #" & Date() & "#;"
  If rs.recordcount = 0 then
     'not done yet
     docmd.runmacro "macMyMacroName"
     doevents
     db.exectue "insert into tblSendReport ( dtSent ) values ( #" & date() & "# );"
  end if

rs.close
db.close
set db = nothing
set rs = nothing

end sub


then create a macro Called "AutoExeC" then from the list on the left select "RunCode" then type this in the box down the bottom asking for a function name

sendReport()

All Done!

Dave
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LVL 34

Expert Comment

by:flavo
ID: 11887094
here's a few links to look at..

If you are not confident in VBA then you're in a little trouble...

Dave

http://www.experts-exchange.com/Databases/MS_Access/Q_20266201.html
http://www.experts-exchange.com/Databases/MS_Access/Q_20911629.html
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LVL 66

Assisted Solution

by:Jim Horn
Jim Horn earned 250 total points
ID: 11887185
The message box that pops up indicates that your Exchange Administrator has applied the Outlook E-mail Security Update, which is installed to combat various email viruses, and the message is by design.  See http://support.microsoft.com/default.aspx?scid=kb;en-us;262997

You'll probably need to work with whomever runs your email system to work around this.

Good luck.
-Jim

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Author Comment

by:robyergovich
ID: 11933753
Dave, I followed your instructions and I think this will work but so far it doesnt do anything when I open the database.  When I run the AutoExeC macro it gives me an error message saying "user-defined type not defined".  Is this because of the note you put in about addinf a reference to the DAO library?  I dont know how to do that.  Anyway let me know if you have any ideas.  I think I follow the solution for the most part.  Also will this fix it so the macro is run when anyone opens the database or only when I open it?  
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Author Comment

by:robyergovich
ID: 11933782
P.S. -  I will be out of town until Thursday so I wont get a chance to work on this again until then.  Thanks in advance for your help.
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LVL 66

Expert Comment

by:Jim Horn
ID: 12166970
robyergovich  - Looks like you've received some solid advice from multiple experts.  Since this question appears to be getting old, please consider awarding points for the effort and closing it.  Thanks in advance.  -Jim
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