Calendar Viewing / Scheduling and Invite Invitation issues

Posted on 2004-08-25
Last Modified: 2011-10-03

Hello all,

I have a problem alot of my users, need to be setup Appointments and send Invite Invitations, to numerous staff members years in advanced.

Now the problem I have is that when User A adds User B to the Attendees list, within Appointment Scheduling, they can only see the next 30 days before User B schdule is replaced with "No Information", is there anyway we can remove this or extend the number of days to 720 days.

User A has permission to view User B Calendar, because if they go the long way and open Users B calendar and then scroll passed the 30 days marker they can see 2 years in advance but this way is very long winded if they have to  check 30 different people.

Can anyone please help
Question by:stravze
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Expert Comment

by:Dejan Foro
ID: 11891208
Outlook /Tools/Options/Preferences/Calendar Options/Free-Busy Options and enter the number of months of free/busy information that you want to be published from the users Calendar.


Dejan Foro 


Author Comment

ID: 11893329
Excellent thanks for that, but is there anyway you can do this globally for all users on my exchange server.

Also when I follow the above steps I get the following warning is this ok
 "The Function can not be performed because the message has been changed"

Thanks again

Expert Comment

by:Dejan Foro
ID: 11897169
I am not sure if it is possible to set it on the server but there are some tools that allow mass configuration of Outlook clients.

At Exchange User Group site there are several of them listed:

If you are not a member, go to and click on the join button.


Dejan Foro 

Accepted Solution

Dejan Foro earned 250 total points
ID: 11897210
Also regarding the error you receive you could chek out Microsoft Support Knowledge base article

XCLN: Error Messages Occur After a Delegate Updates a Meeting Request;en-us;288605 


Dejan Foro 

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