Show selected documents based on field

I have created a view and in this view, there are 4 columns - Category, Department, Date and Subject. In this view, there are a lot of documents and in the document, there are 2 fields - an editable readers field called AuthorizedReader (multivalues) and an authors field called AuthorizedAuthor(multivalues).

When user A is not listed in both fields(AuthorizedReader and AuthorizedAuthor), he/she will not be able to see the document in this view. Only when user A is listed in either AuthorizedReader or AuthorizedAuthor field, then he/she can open the document in the view.
If user B is listed in either fields, he/she will be able to see the document in the view and open it to see.This apply to users B,C,D and so on...


How do I hide those documents in a view when user A who is not listed in both fields?

Pls advise.
Thank you.
kopibeanAsked:
Who is Participating?

[Webinar] Streamline your web hosting managementRegister Today

x
 
CRAKConnect With a Mentor Commented:
Sjef is right!
One other thing to check though: did you enter common names in the autors/readers fields (won't work!) or abbreviated/canonicalized names (ok)?
0
 
Sjef BosmanGroupware ConsultantCommented:
Don't understand. If user X has neither Reader nor Author rights, he just won't see the document in the view. If both fields are indeed of the Readers and Authors types.
0
 
Sjef BosmanGroupware ConsultantCommented:
CRAK is back :)

Good thinking about those names, let's hope he allows users to select names from a view list.
0
Free Tool: Port Scanner

Check which ports are open to the outside world. Helps make sure that your firewall rules are working as intended.

One of a set of tools we are providing to everyone as a way of saying thank you for being a part of the community.

 
CRAKCommented:
You didn't really miss me, did you?
I did check every day.... all Lotus TA's, but what's there to add to a question that already got loads of top-15 responses? I'll read them as PAQ if I ever need them....
;-)

From a view list? What's wrong with the NAB?
0
 
Sjef BosmanGroupware ConsultantCommented:
NAB: functionally equivalent. I meant to say: anything is better than manual input.
0
 
CRAKCommented:
I know what you meant..... of course!
That remark was somewhat directed to kopibean as well. Just to make sure he wouldn't set up additional forms, views etc.
;-)
0
 
Sjef BosmanGroupware ConsultantCommented:
Dutch subtlety ;)
0
All Courses

From novice to tech pro — start learning today.