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Outlook 2003

Posted on 2004-08-27
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How can I copy my "Contacts" to a "Personal Address Book"
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Question by:tntcpt1
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Part 1: Create a Personal Address Book in Outlook 2003.

1. In Outlook, on the Tools menu, click E-mail Accounts.
2. Select Add a new directory or address book, and then click Next.
3. Select Additional Address Books, and then click Next.
4. Select Personal Address Book, and then click Next.
If you receive the message This account or directory already exists and cannot be specified twice, click OK, click Cancel, and then skip down to part 2 (you already have a PAB in Outlook).
5. In the Name box, type a name that is easy for you to associate with the Personal Address Book. For example, you can call it Exported Outlook Contacts.
6. Under Show names by, select Last name (Smith, John), and then click OK.
7. This will file your contacts in the same way that Outlook displays contacts by default.
8. Quit and restart Outlook.

Part 2: Exporting your Outlook 2003 contacts to the PAB
1. On the Tools menu, click Address Book.
2. In the Address Book dialog box, on the Tools menu, click Options.
3. Under Keep personal addresses in, select Personal Address Book or the name you provided for the Personal Address Book in Part 1, for example, Exported Outlook Contacts.
4. Click OK.
5. In the Address Book dialog box, under Show Names from the, under Outlook Address Book, select Contacts.
6. Select the contact you want to add to the Personal Address Book.
To select multiple entries, press and hold CTRL while clicking, or select the entire list by clicking the first entry, pressing and holding SHIFT, and then clicking the last entry.
7. Right-click the selected entries, and then click Add to Contacts.
8. The selected contacts will be copied to the Personal Address Book file.

The default location for the PAB file is: drive:\Documents and Settings\<user>\Local Settings\Application Data\Microsoft\Outlook
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