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URGENT: HOWTO: Print Notes?

Posted on 2004-08-31
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Last Modified: 2008-01-09
I have a PDF file that an author sent me.  I marked upon that PDF using Acrobat with "Notes" fields.  Now I want to print that document with my comments.  All that prints is the little "Notes" icons on the text.  The actual text in the note is not printed.

Is there a way to fix this?  (I'm using Acrobat 5.0).

Thanks,

Brad
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Question by:millsoft
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by:Karl Heinz Kremer
Karl Heinz Kremer earned 250 total points
ID: 11946014
I don't have Acrobat 5 here, but there is a setting in Preferences that selects how to print comments. Select Edit>Preferences, and then look for either the "Annotations" or "Comments" category. If I remember correctly, in Acrobat 5 the notes were called "Annotations" (they are "Comments" now).
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by:millsoft
ID: 11946136
Hi khkremer,

That helps, but I have a couple more questions.  Your suggestion prints them, but they print out right on top of my text, not where I put them (in the left hand gutter) in Acrobat 5!?

More pieces to the puzzle:  Acrobat Reader 6 shows them in the same place as they print in Acrobat 5 (even though that is not where 5.0 actually shows them...), but doesn't seem to have an option under Edit/Preferences to cause the comment pop-ups to print. (or at least I can't find it on 6.0)?

Thanks,
Brad
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by:millsoft
ID: 11946224
Ok, I figured out why 6 shows the comments in a different place than 5.  In Acrobat 5, i had the screen zoomed, and the comment popups don't zoom with the rest of the document.  Setting the zoom back to 100% caused 5 & 6 to display the same thing.  However, I still haven't figured out the printing of comment popups in 6.0.

Thanks,
Brad
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Author Comment

by:millsoft
ID: 11946651
Ok, another thing:  It appears that I can only print the comment pop-ups in Acrobat, not in Reader.  Which would explain why Reader 6 doesn't print them, since Reader 5 also does not.

Is this right?

Brad
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Karl Heinz Kremer earned 250 total points
ID: 11946825
As you figured out, the placement of the popup notes depends among other things on the zoom level. When you print such a document, the placement algorithm probably also gets called, and your notes end up wherever Acrobat thinks they should... Nothing you can do about this.

AFAIK Reader does not print the annotations. Do you need the comments on the document, or is it sufficient if you have the text of the notes? If that's the case, you can export the content of the notes to a new PDF document. With Acrobat 6 you can actually print both the document and the notes with callout lines on a larger page.
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by:millsoft
ID: 11946949
Hi,

Thanks for all your help.

I was just trying to markup a draft Acrobat document and share it with some people who don't have acrobat, but have reader.  Turns out for their purposes that they wanted to print it, and were having trouble getting what I saw in Acrobat 5 onto paper using Reader.

Next time I'll just not use comments, but one of the other text tools instead, which, as I understand it doesn't move around quite so freely.

:)

Thanks,
Brad
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