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Export from an embedded view

Posted on 2004-08-31
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Last Modified: 2013-12-18
Hi all,

I have a little problem with the exporting embedded view feature.
I have an embedded view in a Form, to show only the documents which belongs to the a particular client (the client name is specified in the Form), though the view actually contains all clients' documents.

However, when I try to export data from the embedded view to Lotus 1-2-3 file & I specify "All documents", the Lotus 1-2-3 file contains all documents of all clients!

How can I just export the documents shown currently, instead of all documents?
Anybody know how to do it?

Thanks very much in advance!

~kspuea
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Question by:kspuea
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by:Bozzie4
ID: 11950097
Ah.  Yes.  There are indeed some inconsistencies in the behaviour of embedded views.

I'd say, try first "select all" (Edit/Select All or CTRL-A), and then Export Selected.  If that doesn't work (still gives you all documents), then you'll have to manually select the documents in the embedded view.

cheers,

Tom
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Expert Comment

by:Bozzie4
ID: 11950106
What version are you using ?  This behaviour differs a great deal from version to version !
(but I don't think this would be enough reason to upgrade to the latest Notes version :-) )

cheers,

Tom
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Expert Comment

by:madheeswar
ID: 11950788
U should be using Lotus Script code to export to Excel based on getallDocumentsbykey
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Accepted Solution

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HemanthaKumar earned 100 total points
ID: 11952149
When you say "All Documents", it does export all docs ;-)

The work around is to select the documents in the embedded view and then do a file export.

~Hemanth
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Author Comment

by:kspuea
ID: 12013183
Thanks very much for everyone who reply my question. :)

Hemanth, I used your method to select the docs in the embedded view and export, but got a little problem.

My first column is hidden, so fine, it won't be exported out. However, my 2nd column is a Categorised column, but when it gets exported out, the values do not get exported it out too.

Why? I'm using Notes R6.5.

Thanks again, everyone!

~kspuea
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Expert Comment

by:HemanthaKumar
ID: 12017413
Export is not intelligent enought to extrapolate the data... it exports what it sees per row basis. That is why flat views are best for exports
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