Still celebrating National IT Professionals Day with 3 months of free Premium Membership. Use Code ITDAY17


Public and System Folder Migration

Posted on 2004-09-04
Medium Priority
Last Modified: 2012-08-14

So, I'm finally heading down the stretch of a year long migration from Exchange 5. to Exchange 2003 ... almost all of my sites are migrated and I've decided to work on getting the public folders migrated this weekend.

In our corporate site - I have 3 Exchange 5.5 Public Folder Servers and 3 Exchange 2003 Servers ...

Exchange 5.5 <Server A - is home of all of the system folders and a few public folders>
Exchange 5.5 <Server B - homes most of the public folders>
Exchange 5.5 <Server C - houses the rest of the public folders>

Let's call Exchange 2003 SP1 servers - Server D, E, and F

I ran the following command first:
PFMIGRATE.WSF /S:serverA /T:serverD /SF /A /N:100 /F:C:\downloads\exdeploy\exdeploy\systemfoldersLOGFILE.LOG (everything went through no errors)

Next I ran -
PFMIGRATE.WSF /S:serverA /T:serverE /A /N:600 /F:C:\downloads\exdeploy\exdeploy\publicfoldersLOGFILE.LOG (found a number of replicas missing, but created them)
PFMIGRATE.WSF /S:serverB /T:serverE /A /N:600 /F:C:\downloads\exdeploy\exdeploy\publicfoldersLOGFILE2.LOG (found a number of replicas missing, but created them)

Third I ran -
PFMIGRATE.WSF /S:serverC /T:serverE /A /N:600 /F:C:\downloads\exdeploy\exdeploy\publicfoldersLOGFILE3.LOG (created missing replicas)
 *** I decided to hold off on implementing the 3rd E2K3 box (ServerF) since the servers are very high end and can probably be used for something else.

Now my question is this ... Do I simply need to run - to kill the replica's?
PFMIGRATE.WSF /S:SourceServer /T:DestinationServer /D for each 5.5 server to the E2K3

I know public folders are handled differently in Exchange 2003 and I think I have a grasp but I'd like to better understand and want someone with expert knowledge to enlighten me a bit more.

I also want to achieve making sure ServerD and ServerE are full replicated ... should I run PFMIGRATE from the Exchange 5.5 servers to my backup E2K3 PFS to make sure the replica's are there ... or should I run it between ServerD and ServerE?

Do you think a week will be long enough for all public folder replication to take place? I have over 500 public folders so I'm wondering if I need to leave the 5.5 servers up for a few more weeks just to make sure.

I've read through the Microsoft documentation and the tutorial but still feel like I'm missing something ...

I also notice I have a OAB2 and OAB2a but there is no OAB3 created in E2K3 (System Manager) ... should I create this manually for Outlook2003 clients?

Any help is much appreciated!

Question by:BNettles73
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 4
  • 3
LVL 12

Author Comment

ID: 11981131
Once I kill the replica's ... I should also delete the Public Folder CA I've created ... correct?
LVL 12

Accepted Solution

ColinRoyds earned 2000 total points
ID: 11981274

I will be honest I have not tried to do it using the PFMIGRATE.WSF tool, but I have done it the way below, which worked very well, as well as you can schedule how urgent the sync is, as well as be able to tell if the servers are sync'ed up.
Have a look below it might help. Depending on your public folder size, if the sync is set to urgent it should not take to much time at a ll to get in sync, so you should not have to wait a week, Ithink thats a bit much.

Log on to the Exchange 2003 computer with an account that has Full Exchange Administrator permissions and Service Account Administrator permissions to the Exchange Server 5.5 site.
Start Exchange System Manager.
In the left pane, expand Administrative Groups, expand Administrative Group, and then expand Folders.

Note The Folders object is located in the first administrative group that was upgraded. If you do not see the Folders object, check the other administrative groups to locate this object.
Right-click Public Folders, and then click View System Folders.
Expand Offline Address Book, and then click the offline Address Book.

Note The offline Address Book appears in the following format:

Right-click the offline Address Book, click Properties, and then click the Replication tab.
In the Replicate content to these public stores section, verify that there is an Exchange 2003 computer listed.

If a replica does not exist on an Exchange 2003 computer, click Add, click an Exchange 2003 server name, and then click OK to add a replica to at least one Exchange 2003 computer.
Repeat steps 5 through 7 for offline Address Book version 2, if it is present. If it is present, it is located in the Offline Address Book folder.
Repeat steps 5 through 7 for the Schedule+ Free Busy folder.
Repeat steps 5 through 7 for the Organization Forms folder (under the Eforms Registry folder) if it is present.
If public folders are present on the computer that is running Exchange Server 5.5, they must be migrated to an Exchange 2003 computer that is in the administrative group.

taken from

hope this helps
LVL 15

Expert Comment

ID: 11983214
Yep, what Colin said.

But be aware clients will have mucho problems after you turn off the old servers, as they will have outlook cached names in their to: fields, and "open other folder" links, as well as PF items that have owner or notification names that point back to the distinguished name of the old user. Not much you can do about it, just be ready for it.
What does it mean to be "Always On"?

Is your cloud always on? With an Always On cloud you won't have to worry about downtime for maintenance or software application code updates, ensuring that your bottom line isn't affected.

LVL 12

Author Comment

ID: 11984195

the help desk, and 1st/2nd tiered engineers already hate me lol ... might as well cause one last headache for them ...  we keep running site consolidation and migration stuff ... I keep telling them one more month!!!

I should be able to resolve the cached names issue with exprof.exe ... I've used it after I've moved sites cross administrative groups for consolidation and it works great ... I'll send out a notice about the open other folders... link ... thanks...
LVL 12

Author Comment

ID: 11984209

Colin, I've verified all of my replica's on system folders and they are there ... I'm still puzzled why I don't have the OAB version 3 ... is this automatically created or do I need to do it manually?
LVL 12

Expert Comment

ID: 11986050
BNettles73 , where is the OAB v 3 at the mo, or do u not have it at all?
LVL 12

Author Comment

ID: 11996432
there is no OAB3 ... just 2 ... I know this is compatible for O2K3 but not sure why it is not there ... going to go ahead and close out the initial question since you answered it well Colin ...
LVL 12

Expert Comment

ID: 11999219
thanks for the point BNettles73, good luck with the migration, although I am certain it will go smoothly judging by your excellent Exchange knowledge

Featured Post

Technology Partners: We Want Your Opinion!

We value your feedback.

Take our survey and automatically be enter to win anyone of the following:
Yeti Cooler, Amazon eGift Card, and Movie eGift Card!

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Check out this step-by-step guide for using the newly updated Experts Exchange mobile app—released on May 30.
The core idea of this article is to make you acquainted with the best way in which you can export Exchange mailbox to PST format.
In this video we show how to create a Resource Mailbox in Exchange 2013. We show this process by using the Exchange Admin Center. Log into Exchange Admin Center.: Navigate to the Recipients >> Resources tab.: "Recipients" is our default selection …
A short tutorial showing how to set up an email signature in Outlook on the Web (previously known as OWA). For free email signatures designs, visit If you want to manage em…

705 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question