Solved

Urgent!!!Outlook Calendaring

Posted on 2004-09-07
11
226 Views
Last Modified: 2010-04-08

We are using 50 + Resource mailboxes in our environment. Meeting room booking is going good.

Now I got a request from users.

Whenever we book the room for a specific period of time it will go busy & normally it will be blue. Suppose somebody want to book the same room same time he can see that the room is busy by looking the Blue mark. But they can’t see the details of the bookings.
What I am looking for is they should see the booking details and booking person name..

To explain it more…


Meeting Room A booked by Sales manager for a sales Representatives meeting.
Time: Monday 10.00 – 11.00 AM

Now VP’s secretary looking to book for Meeting Room A for VPs meeting on the same day & time.

She can’t book the room since it is busy. And she won’t get the information about Representative meeting called by the sales manager.


In this scenario what user looking for is to see the information about the booking.

So the she can call the sales manger and explain him that she needs to schedule a meeting for VPs on Meeting room A on same time same day.. So that he can postpone the meeting or can keeps it on diff meeting room.

Hope I put my requirement clearly….



Thanks in advance…

Regards
0
Comment
Question by:moorthy_kulumani
  • 4
  • 4
11 Comments
 
LVL 5

Expert Comment

by:GDoucette
ID: 11996823

I haven't used resources before, but I understand what you are trying to do, and I know how to do it in the calendar, so hopefully its the same.

When you set up a meeting using the calendar, and you want to see people's schedules, you would see blue bars if they are busy.  If they have given you permission to access their calendar, then you would see the blue bar but the details of that meeting would show up.

I suspect this would be the same with the resources.  Can you give everyone permission to view the resource mailbox or calendar?  

Hope this makes so sense.
0
 
LVL 3

Author Comment

by:moorthy_kulumani
ID: 12005046
what kind of permission you are talking about...I Gave Author permission for calendar...
0
 
LVL 5

Expert Comment

by:GDoucette
ID: 12005609
For the people I support they have both given me Publishing Editor Permissions on their calendar, so I am able to see what they are doing during the blocked off time.
0
 
LVL 3

Author Comment

by:moorthy_kulumani
ID: 12006709
By This permission can Edit their calendar...? or only view the informations...





0
Highfive + Dolby Voice = No More Audio Complaints!

Poor audio quality is one of the top reasons people don’t use video conferencing. Get the crispest, clearest audio powered by Dolby Voice in every meeting. Highfive and Dolby Voice deliver the best video conferencing and audio experience for every meeting and every room.

 
LVL 5

Expert Comment

by:GDoucette
ID: 12006981
With this permission I can edit the calendar.
0
 
LVL 3

Author Comment

by:moorthy_kulumani
ID: 12007022
I dont want them to edit the meeting room calendar details...I just want to see who booked the room and the details of that - that is all.
0
 
LVL 5

Accepted Solution

by:
GDoucette earned 100 total points
ID: 12007158
I would recommend giving yourself various user permissions, to see which one enables you to see the details.

We don't use resources, so I can't really test anything for you.
0
 

Expert Comment

by:samir141
ID: 12007466
HI,

People can see the resources buy doing the following in outlook.... file , open other users folder. Choos the resource from the global address list then choose to open the calender.

then they can see whats booked there.
0
 
LVL 3

Author Comment

by:moorthy_kulumani
ID: 12014949
Can I see it over here...

File > New Appointment > In "Untitled -Appointment" > Scheduling > In the Left pane ( Where we type attandees name and look for free busy information ) > Type Conference room name > Here we get the schedule of those rooms..> there when i keep my mouse button in the blus space i should get the details....

0

Featured Post

Control application downtime with dependency maps

Visualize the interdependencies between application components better with Applications Manager's automated application discovery and dependency mapping feature. Resolve performance issues faster by quickly isolating problematic components.

Join & Write a Comment

Suggested Solutions

Follow this checklist to learn more about the 15 things you should never include in an email signature from personal quotes, animated gifs and out-of-date marketing content.
Following basic email etiquette rules will help you write a professional email and achieve a good, lasting impression with your contacts.
Get people started with the process of using Access VBA to control Outlook using automation, Microsoft Access can control other applications. An example is the ability to programmatically talk to Microsoft Outlook. Using automation, an Access applic…
To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it. The vast majority of email clients display l…

747 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

13 Experts available now in Live!

Get 1:1 Help Now