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How do I stop Exchange 2003 recipient policy adding a number to the end of the email address?

Posted on 2004-09-08
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Last Modified: 2012-05-05
When I create and email address I want exchange 2003 to follow the company address format rules:-
 1./ create first.lastname@companya.com e.g. fred.jones@companya.com
2./ If fred.jones already exists then create firstnamemiddleinitial.surname@compnaya.com e.g.fredm.jones@compnaya.com
3./ if fredm.jones alreadt exists then create etc etc

(I tried creating 2 or more recipient polices that apply to all users, one with a higher priority than the others)

but what happens is this:-

1./ fred.jones@companya.com is create
2./ then fred.jones2@companya.com is created and the second (third etc) policy is ignored.

also when you get to the 10th duplicate name you get:-

fred.jones30F90c@compnaya.com

Where is the policy that defines the "adding of a number to the email to make it unique", where is it located or is it hard coded.

Can it be changed?

Can it flow down an approved email address format hierarchy?

Is the addition of a Hex number a bug or an enhancement? can this be changed?
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Question by:chrissolo
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harleyjd earned 500 total points
ID: 12012821
Recipeint Policies don't work like that - If the highest priority is applicable to you, then that's what you get. If it's in use, it appends.

The only way you could do this is to create an OU or a Group specifically for duplicate users, and in a large AD you're going to have trouble remembering who's there. Add the new users to the duplicates group/ou, then create a *higher* priority policy to give the required email address, and apply it to only the group or OU required.

Everyone will test against the policy, if they match they get the different name, otherwise they go to the next priority.

It will become rather cumbersome with too many levels, though. Maybe some mass retrenchings are in order?

The following staff members have been retrenched: Fred Jones.

:)
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