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Exchange 2003 'Out of the office'

Posted on 2004-09-09
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Last Modified: 2010-04-19
Hi,

I use a Windows 2003 Server and Exchange 2003.   The 'out of office' is working only for our internal email which is abc@zzzzz.com okay.  

I've add a list of contacts Via 'Active Directory Users and Computers' -> Domain Controllers --> New Contact --> Name --> Modify --< STMP> mail address ex. Joe@hotmail.com.

I've set up the 'Out of office' wich is working internale.  

Does anyone have any ideas on how to fix this one, to let Joe@hotmail.com receive my 'out of office'.  I don't want all the people from the internet receive my 'Out of office'.  I need it only for my contacts not for JUNK emails as reply.

Anywone can help please.  Thank you for your time.

Regards,
Elie.
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Question by:elieazzi
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Expert Comment

by:ColinRoyds
ID: 12018716
As far as I know you cannot restrict Out of Office except either internal reply only or reply to everyone, the way to enable Out ot Office responses to go out on to the net is as follows

RESOLUTION
To turn on out-of-office replies to the Internet, follow these steps:
On the Exchange server, start Exchange System Manager.
Double-click Global Settings, and then click Internet Message Formats.
In the Details pane, right-click a domain name, and then click Properties. The default SMTP domain is "*".

In the Properties dialog box, click the Advanced tab, and then click to select the Allow out of office responses check box. This turns on out-of-office responses to the Internet for the selected domain.

Stop the Simple Mail Transfer Protocol (SMTP) and Microsoft Exchange Routing Engine services, and then restart them.
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by:ColinRoyds
ID: 12018765
I have done a few searches and have found something that might help

http://www.winnetmag.com/MicrosoftExchangeOutlook/Article/ArticleID/42533/42533.html

have a look at the above page, there is a registry hack you can do that will help and stop OoO replies going to certain types of mails
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by:ColinRoyds
ID: 12018788
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Author Comment

by:elieazzi
ID: 12019176
Thank u for the great explanation but one more question...

Okay, but you think i'm not able to select a few users which i've already added to my contacts or this will not work.  EITHER all the net or I can't?
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Expert Comment

by:ColinRoyds
ID: 12019311
No as far as i am aware want you want to do is not possible, it's only the previous options which I have explained

Either
OoO to LAN only
OoO to Everyone
OoO to Everyone except for those meeting the criteria as eplaine in the KB article, I don't think there is anything else unfrotunately.

the better way to do it, is to have a anit-spam app catching all the spam before it gets to you, therefor no OoO replies will go back to them.

you could use
Mail Marshall or Mail/Mime Sweeper, as well as many more
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Author Comment

by:elieazzi
ID: 12019398
Yeah your right, so which anit-spam app do you recommand.

In the mean time I'm looking for an Antivirus for Exchange 2003. What do you think I should have.

I've order it Veritas Basckup for Windows 2003 Small buisness Server, do you think i'm able to backthe exchange 2003 with this software or I need additional license or something else.

Please advice.
Thank you Elie.
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ColinRoyds earned 500 total points
ID: 12019550
App I recommend

Anti Spam - Mail Marshall for SMTP ver 6
has nice features, especially that user are able to manage their open suspect spam over a web page, so less admin for you.Easy to setup and has nice reporting feature as well as auto updating for new spam signatures.

AV - Either McAfee GroupShield for Exchange, but you will have to buy the whole suite, also has relatively good central AV management app called EPO for entire network

Otherwise Symantec, basicall the same as McAfee, not much difference

For Backup
Veritas was a good choice, but you will need a Exchange agent to backup Exchange and mailboxes, as well as remote agent licenses for every other server you need to backup, and SQL lic if you have a sql server, you can also get a IDR license for easy recovery (optional).
P.S the Exchange agent license gives you one free remote agent license as well.


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Author Comment

by:elieazzi
ID: 12019579
Thank you, Did you ever heart about this software:

TrendMicro / Scan Mail (Exchange 2003).

So normal a license of Veritas Backup 9.1 for Windows Smal Bus Server doesn't have the license to backup Exchange Server 2003 right?

And If want to backup every laptop in the office.  I have around 5 laptops connected to my network, what utility I should have to backup theire C:\drive to server or I need a batch file?

Regards,
Elie.
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Expert Comment

by:ColinRoyds
ID: 12019641
the SBS version has all the licenses you need for SBS including Exchange, but for desktop you will probably need and extra license, never tried that though,

I have heard of Trend Micro, never used it, but apperantly it is very good
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Author Comment

by:elieazzi
ID: 12019651
thank you for your reply.  What is SBS?
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Expert Comment

by:ColinRoyds
ID: 12019849
No problem, SBS is Small business server, but if you have Veritas SBS, you must run it on Windows 2K/3 SBS, if you have Windows 2k/3 standard then you will need the extra licenses, as I don't "Think" you can use SBS
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