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Outlook 2003 Contacts Search - Fax Numbers

Posted on 2004-09-13
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How do I prevent my Contacts' fax numbers from appearing when typing their name into the To: field when typing an email in Outlook 2003?  We use SBS 2003, but are not using the fax routing tool, so I have no need to select a fax number when typing an email.
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Question by:breich241
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sunray_2003 earned 500 total points
ID: 12045061
Check the explanation here

http://www.slipstick.com/contacts/nofax.htm

Outlook considers fax numbers to be valid e-mail addresses. If you want to be able to send both e-mails and faxes from Outlook, there's no solution to this issue.

If you are keeping the fax numbers just as a matter of record, though, and don't use them in Outlook, then you can choose one of the non-fax phone number fields to store the fax number information. Unfortunately, you can't change the names of the built-in fields; you would need to remember which field contains fax numbers.

Another approach is to put text in front of the fax number, such as "W: " for a work fax or just "Fax:"; this causes the number to disappear from the Outlook Address Book, but keeps it easy to see the number in the contact record or Contacts folder.
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by:breich241
ID: 12045397
Boy, that is a pretty weak feature for Microsoft.  I can't believe they haven't come up with a better way to resolve this.  Now when looking in the PAB every name shows up twice if they have a fax number associated with them.
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by:sunray_2003
ID: 12045612
You are right , bad feature ...
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