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Prompt to save sent mail in Outlook

I used to use Lotus Notes and the one feature I liked in email that I have not been able to replicate in Outlook is the ability to get a prompt for whether you want to save sent mail in your sent directory or not. Apparently its either On or Off. I choose to save my sent mail but really don't want to keep half of it and spend some time deleting the sent mails I don't want to keep.

Surely there must be a way!
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jl202
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jl202
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1 Solution
 
sunray_2003Commented:
As you have seen there is only option to either save or donot save. I donot know of any way you can get prompt.
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jl202Author Commented:
Thanks sunray. What must be the total time wasted globally deleting sent emails that aren't wanted. Or am I the only one doing this?!
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sunray_2003Commented:
You should be able to create rules and put in the TO address and fill it up with specific words in subject so that the emails can go directly to deleted items folder.

Try that and see if that would save time
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jl202Author Commented:
Thanks again sunray, that's a good idea. I won't bother with the address, but will think of a code word for the subject or body,

Regards.
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jl202Author Commented:
Any ideas how this can be done subtley?
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nemakcanadaCommented:
You can bcc yourself on the itmes you want and create a rule to move everything from yoursef to a specific folder
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jl202Author Commented:
Thanks for picking this up after the event. I get how your method works and I think it is the most workable and best solution I've seen. However, a prompt for saving mails would be MUCH better!!!!

Come on Msoft!

Regards.
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chartermfgCommented:
Ran into a user request for the same feature.  Attached code works in Outlook 2007 and 2010, and should be pasted into the ThisOutlookSession section in the Outlook VBA developer.  It simply prompts the user if they want to save the e-mail and sets the DeleteAfterSubmit attribute accordingly.

Private Sub Application_ItemSend(ByVal Item As Object, _
    Cancel As Boolean)
'Prompt Yes/No to save message
Dim Style, Title, Help, Ctxt, Response, MyString
Style = vbYesNo    ' Define buttons.
Title = "Save Message?"    ' Define title.
Response = MsgBox("Do you want to save this message?", Style, Title)

'Evaluate user response
If Response = vbNo Then    'User selected NO, set mail attribute to not save
Application.ActiveInspector.CurrentItem.DeleteAfterSubmit = True
    Else    ' User selected YES, no change
    End
End If
End Sub

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jl202Author Commented:
Chartermfg, have also started using similar in the past 6 months. Perhaps IBM have a patent on this??
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chartermfgCommented:
Seems like a simple feature doesn't it.   Outlook does have a "Do no save option" that you can put in your toolbar and check the box every time you compose a message.   Certainly not as elegant as a simple Yes/No prompt.  We are trying to estimate how much storage space would be saved if users would choose not to save messages with no value.

I've been thinking about including a timer on the prompt that would automatically choose yes after 5 seconds if they don't make a choice.  The prompt waits to send the e-mail until a choice is made so it could dealy an e-mail if no selection is made.
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jl202Author Commented:
A timer sounds good. You must save a reasonable amount of space with a prompt, plus time saved not having to clean out unwanted mails. Only problem with vna is u have to enable macros- is there are way to do it as an addin?
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