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Prompt to save sent mail in Outlook

Posted on 2004-09-20
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Last Modified: 2012-04-26
I used to use Lotus Notes and the one feature I liked in email that I have not been able to replicate in Outlook is the ability to get a prompt for whether you want to save sent mail in your sent directory or not. Apparently its either On or Off. I choose to save my sent mail but really don't want to keep half of it and spend some time deleting the sent mails I don't want to keep.

Surely there must be a way!
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Question by:jl202
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11 Comments
 
LVL 49

Expert Comment

by:sunray_2003
ID: 12101327
As you have seen there is only option to either save or donot save. I donot know of any way you can get prompt.
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Author Comment

by:jl202
ID: 12101580
Thanks sunray. What must be the total time wasted globally deleting sent emails that aren't wanted. Or am I the only one doing this?!
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LVL 49

Accepted Solution

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sunray_2003 earned 125 total points
ID: 12101590
You should be able to create rules and put in the TO address and fill it up with specific words in subject so that the emails can go directly to deleted items folder.

Try that and see if that would save time
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Author Comment

by:jl202
ID: 12110884
Thanks again sunray, that's a good idea. I won't bother with the address, but will think of a code word for the subject or body,

Regards.
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Author Comment

by:jl202
ID: 12110907
Any ideas how this can be done subtley?
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Expert Comment

by:nemakcanada
ID: 12449101
You can bcc yourself on the itmes you want and create a rule to move everything from yoursef to a specific folder
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Author Comment

by:jl202
ID: 12470934
Thanks for picking this up after the event. I get how your method works and I think it is the most workable and best solution I've seen. However, a prompt for saving mails would be MUCH better!!!!

Come on Msoft!

Regards.
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Expert Comment

by:chartermfg
ID: 37897948
Ran into a user request for the same feature.  Attached code works in Outlook 2007 and 2010, and should be pasted into the ThisOutlookSession section in the Outlook VBA developer.  It simply prompts the user if they want to save the e-mail and sets the DeleteAfterSubmit attribute accordingly.

Private Sub Application_ItemSend(ByVal Item As Object, _
    Cancel As Boolean)
'Prompt Yes/No to save message
Dim Style, Title, Help, Ctxt, Response, MyString
Style = vbYesNo    ' Define buttons.
Title = "Save Message?"    ' Define title.
Response = MsgBox("Do you want to save this message?", Style, Title)

'Evaluate user response
If Response = vbNo Then    'User selected NO, set mail attribute to not save
Application.ActiveInspector.CurrentItem.DeleteAfterSubmit = True
    Else    ' User selected YES, no change
    End
End If
End Sub

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Author Comment

by:jl202
ID: 37898220
Chartermfg, have also started using similar in the past 6 months. Perhaps IBM have a patent on this??
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Expert Comment

by:chartermfg
ID: 37898451
Seems like a simple feature doesn't it.   Outlook does have a "Do no save option" that you can put in your toolbar and check the box every time you compose a message.   Certainly not as elegant as a simple Yes/No prompt.  We are trying to estimate how much storage space would be saved if users would choose not to save messages with no value.

I've been thinking about including a timer on the prompt that would automatically choose yes after 5 seconds if they don't make a choice.  The prompt waits to send the e-mail until a choice is made so it could dealy an e-mail if no selection is made.
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Author Comment

by:jl202
ID: 37899283
A timer sounds good. You must save a reasonable amount of space with a prompt, plus time saved not having to clean out unwanted mails. Only problem with vna is u have to enable macros- is there are way to do it as an addin?
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