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Archiving 101

Posted on 2004-09-22
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I use Outlook at work and every now and then i get this message "Inbox too big...delete some files...blah balah blah..."

Now the way i have set up my outlook i usually move emails to relevant folders....

How can i maintain my folder structure and keep adding folders like i do right now and still somehow archive all this information on to my computer so i dont get this annoying messsage...

Thanks,
KM
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Question by:KalluMama
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bruintje earned 2000 total points
ID: 12123681
you could look at
http://www.computertim.com/howto/article.php?topic=outlook&idn=77
http://www.thenakedpc.com/articles/v03/04/0304-03.html

it basically comes down to using the posibillity of using more then one pst at the time and have some archive.pst and archive1.pst etc... available for the older mails that you can reopen in outlook when needed

HTHAB
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Expert Comment

by:bruintje
ID: 12123684
for more tools in housekeeing see the list here
http://www.slipstick.com/addins/housekeeping.htm#user
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Author Comment

by:KalluMama
ID: 12123724
...but will my messages disappear after archiving??
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by:bruintje
ID: 12123750
if you read the article on archiving you will see it's in your own hands

you can put on automatic archiving and it will be placed in a file called archive.pst, you can read them again when opening the file archive.pst in outlook again
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Author Comment

by:KalluMama
ID: 12124417
but can't i just download the messages onto my computer...i don't wanna have to open an archive file just to see email messages...

like if you get email from POP3 it lets you get messages from the server and store it onto your computer...is it not possible in a network environment??
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by:bruintje
ID: 12124818
yes everything is possible but i'm not sure if that would make things easier browsing hundreds of text messages is something different then opening one archived maildatabase?
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