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How does Archiving and PST files work and what is the difference

Posted on 2004-09-23
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Last Modified: 2012-05-05
What is the difference between archiving emails in Outlook and creating a personal folder to save emails.  I will appreciate any detail description on how these functions work as I am novice to Outlook.  Thanks in advance.
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Question by:jjaimes
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by:bruintje
ID: 12135887
on personal folders and basic email : http://www.uncc.edu/sysdev/Documentation/BasicEmail2003.pdf
on archiving : http://support.microsoft.com/?id=830119

comment and always ask for more clarification if needed

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by:bruintje
ID: 12135897
basically the personal folder is your mail store for current usage, and archiving mails is done in various ways like the MS article above explains
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by:jjaimes
ID: 12142935
Ok, I understand that archiving stores emails, but where does it exactly store them.  Will they be stored under a personal folder or where will be the location of storage?  Also, once you archive the emails, how will you go about viewing them again?  Thanks.
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bruintje earned 1500 total points
ID: 12142976
you can archive them automatically as per the articles above, it stores them in a seperate personal folder [pst file] called archive.pst

if you want to view your mails in outlook you can choose file | open | point to your archive.pst file

or you can export your messages from the pst folder to several formats like txt, csv,access, etc........
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