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How to restore e-mail messages and address book in Outlook 2003?

Posted on 2004-09-28
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Last Modified: 2006-11-17
I have recently clean installed Windows XP.  My e-mail messages are backed up as Outlook Items in a folder on the C drive.  My address book was exported to an Excel file.  How do I restore them to my Outlook 2003?  Thanks!
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Question by:Lucynka
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LVL 15

Expert Comment

by:will_scarlet7
ID: 12171330
Not entirely sure I am understanding your situation correctly. By "My e-mail messages are backed up as Outlook Items in a folder on the C drive" do you mean indevidual .msg files? If so just drag and drop them into the Outlook folder that you want them in. As for the Contacts, click on the main menu bars "Files -> Imoprt and Export", then choose "Import from another program or file" and select "Microsoft Excel" as the file format to import from, the wizard will walk you through the rest of the process.

Hope that helps. God bless!

Sam
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LVL 1

Author Comment

by:Lucynka
ID: 12173152
The files don't have an extension.  They are "Outlook Items" - I looked in the Porperties and I don' tsee an extension there, either.  I dragged them one by one, as you suggested, but I was hoping for a more automated way to import them all, including the file folders I had previously.  But I had to create file folders from scratch - not a big deal.

I've imported the Excel file with my address book into the Contants folder in Putlook, but the e-mail addresses didn't  come through somehow.  All I have are the names in Contacts and nothing in my address book.  It looks like I'll have to re-enter my contacts into the address book (I hope not!!!).  Before backing up, I did ask some expert help and followed the advice with the Excel file.

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LVL 15

Expert Comment

by:will_scarlet7
ID: 12174105
Don't re-do your contacts yet. I have an Excel MACRO that I wrote that I'll try and find in the morning.

Good night and God bless!

Sam
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Expert Comment

by:will_scarlet7
ID: 12174115
Actually... If you have access to a webhost could you post your excel file in case I need to customise the macro?

Til tomorrow...
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Accepted Solution

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will_scarlet7 earned 500 total points
ID: 12174701
I found the file tonight, and so uploaded it here:

http://www.geocities.com/will_scarlet7/ExcelContacts.html

Paste your contact info into the workbook onto "Sheet 1", make sure it is in the same format as the header row, then runt the MACRO called "ExportToOutlook"
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LVL 1

Author Comment

by:Lucynka
ID: 12185522
This was wonderful!  Thanks so much!  The only thing I will need to adjust is the Display Name - right now it includes the e-mail address in brackets and I want to show just the name, but you have saved me so much work!  
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LVL 15

Expert Comment

by:will_scarlet7
ID: 12187881
Glad I could be a help Lucynka!

Just a tip for next time... Instead of exporting all your date to Outlook files and Excel, locate your .pst file (this is the container file that holds all your mail, contacts & outlook data) and copy that to your new system. Then under the Mail applet in the control panel use the "Data Files" option to point your profile to your .pst file. I'm not sure why Microsoft does not push for this method of transfering your data from one install to another, but it is a lot easier and will save you a lot of work.

God bless!

Sam
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