Printing 2 Copies - Different Paper

Hi all,

I have an HP2300 with two 250 sheet trays - one with plain paper and the other with letter heads in. When we send letters to the printer (which is 99% of the time and hundreds of times a day) we have to send one copy to each tray. One for fileing and one to go out.

Is there anyway I can automate it? Set it so all documents are printed twice, once from each tray?

We're printing from Windows XP and primarily from Word 2003. Any thoughts?
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wyliecoyoteukConnect With a Mentor Commented:
This software can do this for you.

Simplest way is to set up 2 copies of the print driver, with a different tray set as default, and send the job to both.

There is a free trial download.

There are other applications which will do this, but they are generally much more expensive.
A Word macro is probably the easiest way. Go to Tools>Macros and select "Record new Macro". Then print twice, once to each tray and click on Stop. You can assign the macro to a toolbar or to a shortcut key. Save the macro in the template and distribute it to all users.
RhubarbAuthor Commented:
That's ingenius, and I really hadn't thought of it, except...

The choice of tray is done in the options of the printer at print time which appears to be beyond the scope of macros. A look at the source of the recorded macro shows two identical print jobs and no mention of changing trays.

I guess that's not really Word's fault as the tray selection is brought up by clicking "Properties" for the printer which is outside of Word's realm, and other thoughts though? That seems to be getting most the way there.
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RhubarbAuthor Commented:
Looking into your idea more, it appears that VB Macros can specify paper trays at print time.

But this is a little beyond me, how would I incorporate it into my existing macro? And What are the correct bin number for trays 2 and 3 on an HP LaserJet 2300?
I didn't realise how limited macros really are.

It can certainly be done using VB scripts - but they're not in my area of expertise. You may want to close this question and post one in the Programming area, where you'll be more likely to get an answer on VBS.
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