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Page numbering for each subreport in a master report.

Posted on 2004-10-01
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Last Modified: 2012-06-21
I have a report that combines 3 subreports in one master report.  

I want to be able to print, on the bottom of each page of the master report, the number of the subreport on that page and the page number within that subreport.  
Example:
If the master report is being printed and subreport 1 spans 2 pages, subreport 2 spans 3 pages, and subreport 3 spans 1 page, the bottom of the report for those pages will be...

Subreport 1 - Page 1
Subreport 1 - Page 2

Subreport 2 - Page 1
Subreport 2 - Page 2
Subreport 2 - Page 3

Subreport 3 - Page 1

*Comment - Each subreport starts on a new page*

The bottom line question is this - Can I tell which subreport is being printed on a particular page?
If I can get this information I can set the the subreport/page information into the footer via vba.
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Question by:jhadley
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13 Comments
 
LVL 65

Expert Comment

by:Jim Horn
Comment Utility
In all of these reports/subs enter this code in the PageFooter.OnFormat property

Me.MyLabel.Caption = "Whatever this report name is - Page " & Me.Page

You can also use the line above, with & " of " & Me.Pages to display the total number of pages.

Hope this helps.
-Jim
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Expert Comment

by:Excalibur_Software
Comment Utility
Have you tried placing the Page object in the subreport footer?
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Author Comment

by:jhadley
Comment Utility
I tried it to confirm.  Subreports do not have pages/page events triggered.
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Author Comment

by:jhadley
Comment Utility
Sorry, I was not very clear.  Jim - I appreciate your suggestion, but it does not work because sub reports don't have page events.  Bummer.
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Author Comment

by:jhadley
Comment Utility
Excalibur, I may have read your suggestion wrong, but I think it suffers the same limitations as Jim's solution.  Please clarify, if I am missing something.
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LVL 65

Expert Comment

by:Jim Horn
Comment Utility
Every report has a Page Footer, and every Page Footer section has an OnFormat event.

If you can't see it on your report, go to the View menu item and select Page Header/Footer.

-Jim
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Author Comment

by:jhadley
Comment Utility
Jim
I put your suggested code in the OnFormat event on my first subreport.  If I run that subreport by itself (and not within the master report), it works fine.  Once I put it into the master report that code does not work (in fact it doesn't get called at all) - presumably because subreport don't trigger page events.

Am I missing something in your instructions?
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Expert Comment

by:Jim Horn
Comment Utility
Hmm.. I'd have to test that one, but it looks like you've already done that.  Does the master report's .PageFooter fire even when the sub breaks?
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Author Comment

by:jhadley
Comment Utility
The master report's page footer fires for each page.
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Accepted Solution

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shanesuebsahakarn earned 500 total points
Comment Utility
As you've noted, the page event doesn't fire for subreports. What you will need to do is to bind the report to a one-record table and create three group headers. Put the subreports into each of the group headers and reset the page numbers like this:
http://support.microsoft.com/default.aspx?scid=kb;en-us;841779&Product=acc
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Author Comment

by:jhadley
Comment Utility
Your answer will work for the question that I asked, so I will award shaesuebsahakarn the points.  Unfortunately, I actually have more than 10 subreports in the master report.  The proposed solution will work for the three reports I described in me question, but because the maximum number of groups that you can have is 10, it won't work for me.  In trying to make my scenario as easy to follow as possible and I inadvertantly crossed a important criteria boundary that I did not realize existed.

Thanks for the help, and I will probably post another question with more accurate criteria.
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LVL 41

Expert Comment

by:shanesuebsahakarn
Comment Utility
Don't forget that you can use both the group header and footer for this purpose (giving you a total of 20 sections).
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Author Comment

by:jhadley
Comment Utility
Thanks for the tip.  I'll give it a try
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