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Rules in Outlook

Posted on 2004-10-01
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Last Modified: 2010-04-10
I need to create a rule in Outlook 2000 that runs against the sent items folder.

It has to move all the emails sent to anyone at my company.
In other words, all emails containing @mycompany.com  in the email address need to be move, not copied, to a folder already created.
I am having a hell of time.
THis is quite urgent and I'll apreciate any input ASAP.

thanks,
Juan
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Question by:jibarra
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TeeSeePeeEyePee earned 500 total points
ID: 12202699
Within Outlook:

First, highlight "Sent Items" in the folder list, then:

Go to Tools, then Rules and Alerts

Choose "New Rule"

Choose "Start from a blank Rule"

Choose "Check Messages When they arrive" (I know this sounds wrong, but you can't delete or move messages if you choose "after sending")

Choose "With specific words in the recipient's address"

Click "specific words"

Type "@mycompany.com"


Click "OK" and "Next"

Choose "Move it to the specified folder", and then specify your destination.

If there are no exceptions, choose "Next"

Check "Run this rule now on messages already in "Sent Items" to process existing messages.

Check/Uncheck "Turn on this rule" if you want it to continue to run going forward.

Click "Finish" - that should do it.

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Expert Comment

by:lyle-granger
ID: 12202758
TeeSeePeeEyePee

Excellent instructions, very well put.  

Lyle
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Author Comment

by:jibarra
ID: 12203779
That is it.  That's what I was doing wrong.

Choose "Check Messages When they arrive" (I know this sounds wrong, but you can't delete or move messages if you choose "after sending")

I really appreciate the promt response.

juan

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LVL 2

Expert Comment

by:TeeSeePeeEyePee
ID: 12203883
You got it, Juan - if it works for you, please accept the answer.
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