Restrict user ability to print to networked printer

Posted on 2004-10-12
Last Modified: 2012-05-05
On a typical PC in our network, there a 2 printers installed. One Black and White and one Color printer. Both are network printers. How can I restrict the ability of certain users that log on to this PC to print to the color printer? I want everyone to be able to print to the b/w but only a few users to be able to print to the color. I don't believe the printers themselves are in Active Directory.
Question by:Brian_Blair
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 3
  • 2
  • 2
  • +2
LVL 15

Expert Comment

ID: 12286583
are the printers shared through your domain controller?

Expert Comment

ID: 12286671
If the printers are installed on an print server you have to set the permissions on the print Server. If it is a Windows Server, go to Printers and Fxes --> select the color printer --> open properties page and go to the security tab --> select the users who should be able to print and set the permissions for them.
If the printers are installed localy and connected via TCP/IP printing you have to do the same but on every computer on which the printer is installed.


Expert Comment

ID: 12286702
use microsoft's con2prt utility in scripts - on Nt4/2000 domain ????
can add network printers per user and per machine using this utility.
printers need to be loaded on server???
Manage your data center from practically anywhere

The KN8164V features HD resolution of 1920 x 1200, FIPS 140-2 with level 1 security standards and virtual media transmissions at twice the speed. Built for reliability, the KN series provides local console and remote over IP access, ensuring 24/7 availability to all servers.

LVL 27

Expert Comment

ID: 12286838
To my knowledge, you can't - easily.  As was mentioned, you could set permissions in a print server.  However, if the users are savy, they can setup printing directly to the printer's IP address using TCP/IP.  To get around this, you'd have to have the printer behind a firewall or some kind of access control list which not only restricts username access (with the permissions on the print server) but also restricts access to the device depending on the user's IP address.

Author Comment

ID: 12287726
Thanks to everyne for the feedback thus far. Let me see if I can provide more information.

All of these printers print via an HP jet direct network card. I was under the impresion that the card was acting as the print server but I could be wrong.
Clients are W2K professional.
I have installed the printers individually on the clients using HP Install Network Printer Wizard utility by typing in their IP address.


Expert Comment

ID: 12288052
ok, then you have to go to every client you have installed the printers and set the permissons on every client individually.
Go to Printers, select the printer you would change, right click - properties - security - then select the user or Group and set the permissions to print or deny it.
For Future it´s more easy to install the printer on an server (same way like you install it on the clients) and shre it for the users. Then you can set the permissons on the server (only one time and not on every client)


Author Comment

ID: 12288305
I am thinking I will put all the users that I do not want printing to the color printer into a group and then DENY them the print permission on the color printer.

Is this a good idea?

Accepted Solution

_Jochen_ earned 300 total points
ID: 12288451
yes. You can it do this way. Or you can create a group with all User, which you want allow the printing.
Thats your decission.

Assisted Solution

iamgod earned 100 total points
ID: 12293193
Just a follow-up to my previous comment, if you run network printer thru server and use batch files using con2prt utility you can delete and add printers per user on logon - i.e colour printer access can be controlled.

Featured Post

Technology Partners: We Want Your Opinion!

We value your feedback.

Take our survey and automatically be enter to win anyone of the following:
Yeti Cooler, Amazon eGift Card, and Movie eGift Card!

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

Title # Comments Views Activity
Cisco Licensing for Wi Fi 4 52
HP 2530 switch and routing 4 64
Eset Smart Securties ARP poisoning attack 3 50
Exchange 2013 will not send or receive 9 22
Let’s list some of the technologies that enable smooth teleworking. 
This article will inform Clients about common and important expectations from the freelancers (Experts) who are looking at your Gig.
Viewers will learn how to connect to a wireless network using the network security key. They will also learn how to access the IP address and DNS server for connections that must be done manually. After setting up a router, find the network security…
Here's a very brief overview of the methods PRTG Network Monitor ( offers for monitoring bandwidth, to help you decide which methods you´d like to investigate in more detail.  The methods are covered in more detail in o…

726 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question