Importing large chunks of data (Word document) into MS Access

Posted on 2004-10-12
Medium Priority
Last Modified: 2012-06-27
How do I import sections of a word document into Access. Something like a letter.. Ref.. line in one field, first paragraph in second field.. etc.

Any ideas? Please help.

Question by:pmandair
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LVL 11

Expert Comment

ID: 12291290
I guessing on this, but unless you are using a Word form that has different elements on the form (textbox, combo, etc.), then you really don't have anything to refer to except for the document body (containing text). You could stream the document into Access, looking for the line returns, and inserting into different table columns.

LVL 44

Expert Comment

ID: 12292449
Actually, Word has a sophisicated manner of describing the content of its documents.  The best way to appreciate this is to run a recorded macro on a document and then look at the VB code produced by the Macro.  This will give you some idea how to capture the various element of such a document.
LVL 44

Expert Comment

ID: 12292501
By the above, I mean open the document in word , highlight various pieces, delete, restore, and perform such functions as you will require to visualize the construct of the document. Then create a module in Access to open the document and import the various sections, having learned what to call them from the Word VB macro.
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Author Comment

ID: 12297713
I'm just trying to insert the text into different fields in an Access table. When I import, everything (for e.g. all text of paragraph 1, 2) gets imported into one field..truncated. How do I define that paragraph 1 goes in field 1 of the table , paragraph 2 in field 2 of the same table... and so on..
LVL 44

Expert Comment

ID: 12299346
Can you post the code you use to open, select, and transfer the Word data into Access?

Author Comment

ID: 12299971
Hi GrayL,

Ok..this is what I want to achieve..
I have a letter with the 'RE:' line, 'Paragraph 1', some bullet points, Another paragraph.. and so on. you know.. a normal  letter. - a word document.

I want to import each line or pargraph in a separate row of a field in an Access table. Basically define some kind of delimited or whatever, so that when it's imported it goes in a separate row..  and I don't know how ..
Saving the word document as a txt  file and then importing into Access doesn't bring in everything.. what do I say in delimiter etc.. to bring in everything without loosing any text atall ..

LVL 44

Accepted Solution

GRayL earned 1000 total points
ID: 12300368
Search EE: title:  importing Word documents into Access.  This will give you several ways of going about your task.  The third question asked by SIRISHVP shows ways of capturing Word elements and getting them into Excel and subsequently Access.  The long and short of it is Access is not structured as a document processor.  You will not be able to store Word objects in Access Text and Memo fields without seeing a lot of "funny" characters.  At best, you may be able to import them as OLE objects and retain their infor on opening the object in its native application - but this comes with a lot of overhead and if the Word files are large, you're Access tables will quicly become bloated.  You may want to rethink your goal.

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