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Office dictionary management, and use with Scansoft OmniPage Pro

Posted on 2004-10-18
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Last Modified: 2013-12-03
I'm a not-very-advanced Office 2000 user.  I've added words to dictionary while spell-checking in Word.  Programs like OmniPage Pro use a dictionary for OCR which I think can be the one used by office.  My question is how to manage my dictionary; see what's in there etc.  Where it's located (for backup or transfer purposes) and what the file is called.  Is it automatically shared between all my Office apps?   What about if I move to Office 2003, can I take my dictionary with me from 2000?
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Question by:mark876543
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Expert Comment

by:tosh9iii
ID: 12342158
If you upgrade to Office 2003, the "custom words" that you added to the dictionary will still be there.  

As for where it's located, I'll see what i can find.
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tosh9iii earned 500 total points
ID: 12342181
Is this what you're looking for:

c:/Documents and Settings/username/Application data/Microsoft/Proof.Custom.dic


http://tsg.stfx.ca/support/officexp/faq/#15


"I cannot enter new items/words in my dictionary?

One cause of this problem may be that the custom.dic file has exceed its maximum size of 64kbs/5000 words. To check the file size browse to c:/Documents and Settings/Username/Application data/Microsoft/Proof. Right click to check file size.

 

The custom.dic could also be corrupt. Users can easily create a new one.

1) Simply delete the old custom.dic, launch Word, spell check a document. The user will be prompted to create a new custom.dic.

2) To create a new custom.dic that contains unique words that were in the old custom.dic, do the following:

Open Word Pad. ( Start/Programs/Accessories/Word Pad)
Open your custom dictionary : c:/Documents and Settings/username/Application data/Microsoft/Proof.Custom.dic
You may have to change the file type in order for you to see this file.
Now you could simply add words here, one per row, but that would be time consuming to do this each time you encountered a new word to enter.
Edit/Select All
Copy all the entries to a new Word Pad File.
Open My Computer and browse to the dictionary location.  c:/Documents and Settings/username/Application data/Microsoft/Proof.Custom.dic RENAME the dictionary ....custom.txt for example. A warning will appear.
Open Word. Start to spell check a document. You will be prompted to create a new Custom dictionary. YES.
Open Word Pad again and open the copy of the custom dictionary( custom.txt) Edit/Select ALL/ Copy data.
Open the Custom.dic file and Paste the entries into the new custom dictionary.
Delete the old Custom.txt file...after you've made sure all items are in the new dictionary
If that still doesn't solve the problem, you may have Spelling Checker files that are damaged. To fix this problem you must locate and rename the following files: msspell3.dll and msspellen.lex.

After these files are renamed, then insert your Office CD. Hold the CTRL key so as to avoid autorun. Type some text then press F7 to spell check the document. Select YES when prompted if you wish to install the feature."
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Expert Comment

by:tosh9iii
ID: 12342230
And yes, your custom dictionary is shared among all of the office applications.
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Author Comment

by:mark876543
ID: 12342738
Good thorough answer, thank you.
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