Sent mail

I'm being told that the "Sent" mail view can be deleted safely without documents being removed from All Documents.  Is this true?

Thanks in advance!
notworsIT DirectorAsked:
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qwaleteeConnect With a Mentor Commented:
The e-Mail is stored once, but is DISPLAYED separately in the SENT, ALL, and other folders.  Deleting it from SENT using the "only remove from sent vie" option merely sets a special key on the message, so the sent view knows to skip the message when it indexes all sent messages.  It has ALMSOT no effect whatsoever on database size.

(Moving into and out of folders works a little differently, by the way.  But in all cases, only one copy of the message is stored, but multiple views/folders can display that same message.)
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jjpatonCommented:
Yes, it is only a view, not a folder, the documents will remain in the mail file and be viewable through the "all documents" view.

Be aware that when the design of the database is refreshed (eg: by the overnight Design task) the sent view will be added back in, so you will also need to edit the database properties and remove the template information.

GL :)
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TRobertsonCommented:
Or you should be able to open the database in designer and disable template updates for the sent view.
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TRobertsonCommented:
I would also recommend to just hide the view rather than delete it.
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madheeswarCommented:
Why u want to delete Sent folder?
Due to space savings? if it is the case, u can use archiving. Else u can disable saving sent emails.

Or on any day, select all the docs in the sent folder, and delete.

You may be in need for some of the mails for future reference. Everyone prefers.

I may recommend you to use Archiving and schedule it.
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notworsIT DirectorAuthor Commented:
Sorry, I mis-typed.  I meant "delete mail documents" from the Sent view.  I was told that a document that is sent is stored twice in the mailfile and that deleting it out of the Sent view will not delete it from All Documents.  However, I did a test and this seems not to be right.

Thanks
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p_parthaConnect With a Mentor Commented:
When you click on delete button for a particular document in sent view, you are presented with three options,

delete : permanently deletes the file

remove : just removes from the sent view(this is what you want)

cancel :just cancels the whole operation

Partha
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notworsIT DirectorAuthor Commented:
This is not a second "copy" of the document, correct?  In other words, "removing" e-mail from the "Sent" view does nothing to reduce the size of the mailfile?

Thanks!
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notworsIT DirectorAuthor Commented:
Thanks, all!
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