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Sent mail

Posted on 2004-10-18
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Last Modified: 2013-12-18
I'm being told that the "Sent" mail view can be deleted safely without documents being removed from All Documents.  Is this true?

Thanks in advance!
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Question by:notwors
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by:jjpaton
ID: 12343352
Yes, it is only a view, not a folder, the documents will remain in the mail file and be viewable through the "all documents" view.

Be aware that when the design of the database is refreshed (eg: by the overnight Design task) the sent view will be added back in, so you will also need to edit the database properties and remove the template information.

GL :)
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Expert Comment

by:TRobertson
ID: 12344331
Or you should be able to open the database in designer and disable template updates for the sent view.
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by:TRobertson
ID: 12344338
I would also recommend to just hide the view rather than delete it.
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Expert Comment

by:madheeswar
ID: 12344886
Why u want to delete Sent folder?
Due to space savings? if it is the case, u can use archiving. Else u can disable saving sent emails.

Or on any day, select all the docs in the sent folder, and delete.

You may be in need for some of the mails for future reference. Everyone prefers.

I may recommend you to use Archiving and schedule it.
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Author Comment

by:notwors
ID: 12346776
Sorry, I mis-typed.  I meant "delete mail documents" from the Sent view.  I was told that a document that is sent is stored twice in the mailfile and that deleting it out of the Sent view will not delete it from All Documents.  However, I did a test and this seems not to be right.

Thanks
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Assisted Solution

by:p_partha
p_partha earned 25 total points
ID: 12347249
When you click on delete button for a particular document in sent view, you are presented with three options,

delete : permanently deletes the file

remove : just removes from the sent view(this is what you want)

cancel :just cancels the whole operation

Partha
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Author Comment

by:notwors
ID: 12348109
This is not a second "copy" of the document, correct?  In other words, "removing" e-mail from the "Sent" view does nothing to reduce the size of the mailfile?

Thanks!
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Accepted Solution

by:
qwaletee earned 25 total points
ID: 12348991
The e-Mail is stored once, but is DISPLAYED separately in the SENT, ALL, and other folders.  Deleting it from SENT using the "only remove from sent vie" option merely sets a special key on the message, so the sent view knows to skip the message when it indexes all sent messages.  It has ALMSOT no effect whatsoever on database size.

(Moving into and out of folders works a little differently, by the way.  But in all cases, only one copy of the message is stored, but multiple views/folders can display that same message.)
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Author Comment

by:notwors
ID: 12349064
Thanks, all!
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