?
Solved

VBA to display text based on a merge field value

Posted on 2004-10-20
3
Medium Priority
?
458 Views
Last Modified: 2012-08-14
In a mail merge document, I have a word "if" field that is setup as follows:
      Field name: EmployeeStatus  (this is a merge field)
      Comparison: Equal to
      Compare to: "N"
      Insert this text: "Non Exception"
      Otherwise insert this text: "Exception"

This works great except now I need to expand it so additional values for EmployeeStatus can be handled.  The next step (I am guessing) is to add a vba subroutine to contain a case statement something like:

Sub ConvertStatus()
      Select Case ActiveDocument.FormField.EmployeeStatus
               Case "N"
                     ActiveDocument.FormField.StatusText = "Non Exception"
               Case "E"
                        ActiveDocument.FormField.StatusText = "Exception"
               Case "X"
                        ActiveDocument.FormField.StatusText = "Exempt"
               Case "T"
                        ActiveDocument.FormField.StatusText = "Terminated"
               Case "R"
                     ActiveDocument.FormField.StatusText = "Retired"
      End Case
End Sub


Is this possible? or is the a better solution? I new to using vba with Word and need help. Any suggestions or comments would be greatly appreciated.

Thank you,
Cheri
0
Comment
Question by:Cheri Sheffield
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 2
3 Comments
 
LVL 76

Accepted Solution

by:
GrahamSkan earned 2000 total points
ID: 12362787
You can nest IF fields, so you don't need VBA
{IF EmployeStatus  = "N" "Non Exception" { IF EmployeeStatus  = "E" "Exception" { IF EmployeeStatus  = "X" "Exempt"...      }}}}}
 
Use ctrl-F9 to insert the field delimeters (displayed as parentheses)
0
 

Author Comment

by:Cheri Sheffield
ID: 12363103
GrahamSkan:

Thank you so so much for your GREAT & quick answer.  You have really helped me out with this.
0
 
LVL 76

Expert Comment

by:GrahamSkan
ID: 12363180
Thanks Cheri,

Your appreciation is most welcome

Graham
0

Featured Post

Free Tool: SSL Checker

Scans your site and returns information about your SSL implementation and certificate. Helpful for debugging and validating your SSL configuration.

One of a set of tools we are providing to everyone as a way of saying thank you for being a part of the community.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Nice table. Huge mess. Maybe this was something you created way back before you figured out tabs or a document you received from someone else. Either way, using the spacebar to separate the columns resulted in a mess. Trying to convert text to t…
Microsoft Word is a program we have all encountered at some point, but very few of us have dug deep into its full scope of features, let alone customized it to suit our needs. Luckily making the ribbon (aka toolbar, first introduced in Word 2007) wo…
This video teaches the viewer how to align pictures around text while keeping the text properly aligned in the document.
This Experts Exchange video Micro Tutorial shows how to tell Microsoft Office that a word is NOT spelled correctly. Microsoft Office has a built-in, main dictionary that is shared by Office apps, including Excel, Outlook, PowerPoint, and Word. When …

752 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question