Outlook add-ins. Do you have a source for an Outlook add-in that will allow calendar scheduling, one click invites the attendees and schedules the event

Posted on 2004-10-27
Last Modified: 2012-05-05
Outlook add-ins. Do you have a source for an Outlook add-in that will allow calendar scheduling, one click invites the attendees and schedules the event.  I have a client that has a new employee that says that is how it was done at her old employer.  There must be an application that does this..but I cannot find it.

We have public calendars set up..but what they want to do is.. to go into the calendar, open up the time slot they want the meeting to start.  Click on the attendee list and invite all they want to attend.  All anyone has to do at the time of inviting employees is click on the room you want to have the meeting and click "resource".  Once you send the meeting request the room automatically is reserved.  

I have searched the web for this application with no luck so far.
Question by:tvacc
    LVL 17

    Accepted Solution

    Hi tvacc,
    This is an issue that the exchange server team must set up (assuming you have exchange server), and then create the room as an entity or resource in Exchange, with the profile set to "accept all meeting request..." option. The protocol will be as you describe, which allows for meeting scheduler to set the room as a "resource"

    Are you exchange?  Instead of public calendars here, simply make sure the permissions of thest calendars are set to default:read          
    Best of luck

    Author Comment

    Thanks a lot...worked great...but one question.

    Now that the we are booking time slots for this resource, how do we actually view the calendar for this resource? How can we see what times are currently taken?
    LVL 17

    Expert Comment

    OK, two ways. One way is to view the actual calendar: From Outlook choose View, other's folder and then select the resource from the list, and select calendar.

    The easiest way to view, even if permissions are not set, is when scheduling and inviting attendees, select the room as a resource and you can view availability.


    Write Comment

    Please enter a first name

    Please enter a last name

    We will never share this with anyone.

    Featured Post

    Course: From Zero to Hero with Nodejs & MongoDB

    Interested in Node.js, but don't know where to start or how to learn it properly? Confused about how the MEAN stack pieces of MongoDB, Expressjs, Angularjs, and Nodejs fit together? Or how it's even possible to run JavaScript outside of the browser?

    Sorry for my English and Italian screenshots..... Problem: Every Year the number of E-Mails grow dramatically and the space that they take on Exchange Servers or .PST files, grow much more faster, once it was only text, now our E-Mail Archives …
    Sometimes Outlook might have problems sending a message. There may be various causes- corrupted PST, AV scanner etc. The message, instead of going to the Sent Items folder, sits in the Outbox indefinitely. To remove it you can use a free tool cal…
    Get people started with the process of using Access VBA to control Outlook using automation, Microsoft Access can control other applications. An example is the ability to programmatically talk to Microsoft Outlook. Using automation, an Access applic…
    To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it. The vast majority of email clients display l…

    845 members asked questions and received personalized solutions in the past 7 days.

    Join the community of 500,000 technology professionals and ask your questions.

    Join & Ask a Question

    Need Help in Real-Time?

    Connect with top rated Experts

    6 Experts available now in Live!

    Get 1:1 Help Now