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Outlook add-ins. Do you have a source for an Outlook add-in that will allow calendar scheduling, one click invites the attendees and schedules the event

Posted on 2004-10-27
Medium Priority
Last Modified: 2012-05-05
Outlook add-ins. Do you have a source for an Outlook add-in that will allow calendar scheduling, one click invites the attendees and schedules the event.  I have a client that has a new employee that says that is how it was done at her old employer.  There must be an application that does this..but I cannot find it.

We have public calendars set up..but what they want to do is.. to go into the calendar, open up the time slot they want the meeting to start.  Click on the attendee list and invite all they want to attend.  All anyone has to do at the time of inviting employees is click on the room you want to have the meeting and click "resource".  Once you send the meeting request the room automatically is reserved.  

I have searched the web for this application with no luck so far.
Question by:tvacc
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LVL 18

Accepted Solution

Karen Falandays earned 2000 total points
ID: 12441014
Hi tvacc,
This is an issue that the exchange server team must set up (assuming you have exchange server), and then create the room as an entity or resource in Exchange, with the profile set to "accept all meeting request..." option. The protocol will be as you describe, which allows for meeting scheduler to set the room as a "resource"

Are you exchange?  Instead of public calendars here, simply make sure the permissions of thest calendars are set to default:read          
Best of luck

Author Comment

ID: 12441295
Thanks a lot...worked great...but one question.

Now that the we are booking time slots for this resource, how do we actually view the calendar for this resource? How can we see what times are currently taken?
LVL 18

Expert Comment

by:Karen Falandays
ID: 12443311
OK, two ways. One way is to view the actual calendar: From Outlook choose View, other's folder and then select the resource from the list, and select calendar.

The easiest way to view, even if permissions are not set, is when scheduling and inviting attendees, select the room as a resource and you can view availability.


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