veiwing lotus docs outside the server

How can I access lotus documents that were created on notes outside the server on our microsoft network?

It is my understanding these documents are in another format and the server is not part of our domain.


Who is Participating?
I wear a lot of hats...

"The solutions and answers provided on Experts Exchange have been extremely helpful to me over the last few years. I wear a lot of hats - Developer, Database Administrator, Help Desk, etc., so I know a lot of things but not a lot about one thing. Experts Exchange gives me answers from people who do know a lot about one thing, in a easy to use platform." -Todd S.

If you need to view documents contained in an .nsf file, you'll need to install the Notes client first.  You'll also need a valid notes id to gain access to that .nsf file.  
dprice7Author Commented:
so I can't set up shares that go to the documents so they could be viewed outside the lotus environment?


No. U can't have any other alternative than installing Notes client. This easily can be done.
Download Notes client from which is free and u need to have a to view those docs.

While installing Client, it asks whether u want to connect to server or not. Don't select Connect to Domino server.
And try to open client after installing and open the database.
Cloud Class® Course: Microsoft Office 2010

This course will introduce you to the interfaces and features of Microsoft Office 2010 Word, Excel, PowerPoint, Outlook, and Access. You will learn about the features that are shared between all products in the Office suite, as well as the new features that are product specific.

Not sure what you mean by "outside the server."  If you mean "these documents were created ina Notes database that is not on our Domino server," then, yes, you can access them as a local file, e.g.,  a file share.  But there are some severe limitation to that.

Instead, why not just replicate the databse up to a Notes server where it will truly be shareable.

(In any case, users will need a Notes client to access the data locally/via share.  If on a Domino server, they will need either a Notes client, or, if the database and server are set up for web access, they can access via a browser.)

Some broad information to help you understand all of this:
Notes data is always stored in a database (filename.NSF).  The database is a proprietary format, and is only accessible via the Notes API -- which is what the Notes client and the Domino server use for all data operations.

The documents within the database are not documents in teh sense of a Word or Acrobat document -- they aren't just files embedded in the Notes database.  They are records containing fields.  Again, the Notes API can read and manipulate such doucmnets, and Notes.Domino does so via the API.

Notes databases can sit on a Domino server, or be local to a Notes client.  The file format is exactly the same, and you can in fact copy the entire database file from client to server or server to client. The server does not provide access as a file share -- the server responds to Remote Procedure Call (RPC) requests to open and manipulate its databases.  Most API calls can either be local or remote, so that the client can access local data, or have the server execute each request on its behalf for server databases.

Notes databases CAN'T be accessed by more than one file handle. Ergo, you can't have two users acess a file via a fle share simultaneously.  The Domino server is there to provide shared access.

Notes and Domino have a replication engine that allows clients to synchronize local database copies with server copies, or for multiple servers to synchronize their individual copies of databases.  If you have multiple users accessing a local copy (not at the same time, since that is impossible), the replication scheme can get fouled due to differents ecurity rights for the users.
dprice7Author Commented:
I mean the documents are on the notes server and I want them to be accessible from file shares on other network domains.


You absolutely can't do that.  When Domino has them open, they will not be shareable.  If someone hooks into a share when Domino does not have it open, then Domino will hiccup when a user legitimately accesses it via Domino.

Plus, it seems kind of pointless.  If you have a user who wants to access these documents and has a Notes client, that user can access them via the Domino server, with all functionality preserved.  If that user does not have a Notes client, the user won't be able to use teh share anyway, because of the proprietary Notes database format.

The exception would be the user who has a Notes client, but is not certfied to access the server, or is not authorized to access the dataase.  Accesing the database is easily solved -- add user to ACL.  Accessing server is also easily solved, but requires more steps -- you need to get cross-certified.

If any of this doesn't make sense, ask, I'll explain in detail.  Main thing is, the whle requirement does not make sense to me as stated.

- qwaletee
dprice7Author Commented:

The thought behind my question is right now I have to store forms for users in two places because not everybody has access to the Lotus notes server. Some people only have access to our domain network which stores the forms in another format.


Sjef BosmanGroupware ConsultantCommented:
- using a browser (if the app has upload capabilities or you only need read-access)
- using Domino.Doc
- give everybody Notes access

Probably the latter is the cheapest solution if uploading is a requirement.

> not everybody has access to the Lotus notes server

There are three ways I know of to not have access to a Lotus Notes (or Domino) server.  Could you please explain which one it is?

1) No Notes client.  In that case, the share won't help.  Look into getting them Notes clients, or seeing if they can access via web browser.

2) No network connectivity.  In that case, I don't understand how they can geta  file share onto the Domino server, but not be bale to get to the Domino server via Notes.

3) Have a Notes client and have network connectivity, but have no rights to teh server.  In that case, I can see how a share would be a workaround, but it is about as easy, and infinitely more functional, to grant access to the server.

- qwaletee

Experts Exchange Solution brought to you by

Your issues matter to us.

Facing a tech roadblock? Get the help and guidance you need from experienced professionals who care. Ask your question anytime, anywhere, with no hassle.

Start your 7-day free trial
It's more than this solution.Get answers and train to solve all your tech problems - anytime, anywhere.Try it for free Edge Out The Competitionfor your dream job with proven skills and certifications.Get started today Stand Outas the employee with proven skills.Start learning today for free Move Your Career Forwardwith certification training in the latest technologies.Start your trial today
Lotus IBM

From novice to tech pro — start learning today.

Question has a verified solution.

Are you are experiencing a similar issue? Get a personalized answer when you ask a related question.

Have a better answer? Share it in a comment.