Solved

# Transfer ceiling function of excel to Access

Posted on 2004-11-09
2,308 Views
Hi

I have a function in an Excel spreadsheet that takes a value from a field, adds 3%, rounds that value up to a multiple of 5 while ensuring that it is divisible by 24.

It is =(CEILING((C34*1.03)/24,5))*24

does anyone know how to replicate this over to an Access query
0
Question by:jainesteer

LVL 16

Expert Comment

Try,

=(Int((C34*1.03)/24,5) + 1)*24
0

Author Comment

That gives an error of "function contains the wrong number of arguments"
0

LVL 33

Expert Comment

Say [MyValue] contains the original number you had in C34,

NewValue:(Int([MyValue]/24)*5))*24

or

NewValue:(Int([MyValue]/24)*5)+1)*24    ' I am not sure about +1

Mike
0

LVL 26

Expert Comment

Hi jainesteer

There is no roundup or rounddown function in Access, I wrote one that can be called in SQL if you want it, let me know.

If you use the backslash integer divisor it will always return an integer, truncating the decimal part.

Think this is mathematically correct,
but as soon as you round it up to the nearest 5 no guarantee it will be divisible by 24 anymore
(((((12345*1.03)\24)*24)+5)\5)*5

returns: 12700

To round down dont add 5
((((12345*1.03)\24)*24)\5)*5

Returns: 12695

Alan
0

LVL 33

Expert Comment

Igno my post... I leave it up to real experts (Alan and  Nestorio)

Mike
0

LVL 26

Expert Comment

Mike, what the...?

I've learnt many a neat trick from you mate.

Alan
0

LVL 34

Expert Comment

my 2cs.

I just let excel to what it does best

Function myCeiling(lNumber, lSignificance) As Double
'Needs a refrence to Microsoft Excel Object Library ?.?
'To do this, in VBA window, Tools - Refrences and tick it from the list
myCeiling = Excel.WorksheetFunction.CEILING(lNumber, lSignificance)

End Function

Sub testIt()

MsgBox myCeiling(0.5, 1)

End Sub
0

Author Comment

Alan:  I need to be sure so I don't think I will go with your suggestion - but thanks for the effort

Mike:  I did not seem to get the right answer

Flavo:  It is more than I wanted to do with the problem but I suppose at least I know that it will work.   Which leads me to the question, how to make it work.  I was wanting to run a macro from Access that effectively ran a query and dropped the result into excel.  If the query is designed to create a new excel spreadsheet, do you have any idea how I could populate this field directly from the macro?
0

LVL 26

Expert Comment

jainesteer: what do you need to be sure of?
0

LVL 9

Expert Comment

Why not just recreate the ceiling function as a custom function and use that?

Function pCeiling(dblValue As Double, dblSig As Double) As Double
If Int(dblValue / dblSig) <> dblValue / dblSig Then
pCeiling = Int(dblValue / dblSig) * dblSig + dblSig
Else
pCeiling = dblValue
End If
End Function

This will work OK but does not check that the signs are the same.

=(pCeiling((C34*1.03)/24,5))*24

HTH

Peter
0

LVL 58

Accepted Solution

Back to Excel:
=(CEILING((C34*1.03)/24,5))*24

If you do not have CEILING, use INT, thus
= CEILING( C34, 5 )
is almost the same as
= ( INT( C34 / 5 ) + 1 ) * 5
but it fails for 5... so you have to remove a small value, as in
= ( INT( C34 / 5 - 0.00000001 ) + 1 ) * 5

In the original statement, you combine the CEILING and the INT method...
Let's use INT (leaving the .0000001 out for the time being):
= (CEILING((C34*1.03)/24,5))*24
= ( ( INT( (C24*1.03)/24 / 5) +1 ) * 5 ) * 24

But that looks very much like:
=  ( INT( (C34*1.03)/120 ) +1 ) *120

So this is your expression, Access compatible, too :)

You will have to decide whether you need the - 0.000001 :)
That's the hard part of a Ceiling function, actually...

Looking a bit closer the true equivalent of Ceiling(value) is something like:
Int(Value) - ( ( Value - Int(Value ) > 0 )       ' Assuming True = -1
Or: take the integer portion and add 1 if there is a decimal portion...

But do you really want (in Excel, TRUE = 1):
= ( INT(C34*1.03/120) + ( ( (C34*1.03/120)-INT(C34*1.03/120) ) > 0 ) ) * 120
only for a *true* ceiling workaround???

Good Luck :)
0

LVL 58

Expert Comment

> " If the query is designed to create a new excel spreadsheet, do you have any idea how I could populate this field directly from the macro?"
Sometimes, depending on the method used for the transfer, you can write functions into Excel. If the query has something like:
FunctionXL: "= CEILING( RC[-1] * 103%, 120)"
This would create a function taking the next multiple of 120 for 103% of the cell in the previous column...

Good Luck!
0

Author Comment

Thanks everyone - all for something that I thought should be so straightforward.  I will go with Harfang with the  =  ( INT( (C34*1.03)/120 ) +1 ) *120
I have put this into the sql and all works well.  From there I will just pull the field into Excel as I do with all of the others in that query.
0

## Featured Post

In the previous article, Using a Critera Form to Filter Records (http://www.experts-exchange.com/A_6069.html), the form was basically a data container storing user input, which queries and other database objects could read. The form had to remain op…
When you are entering numbers in a speadsheet, and don't remember what 6×7 is, you just type “=6*7" instead. It works in every cell! This is not so in Access. To enter the elusive 42 in a text box, you have to find a calculator, and then copy the re…
In Microsoft Access, learn how to use Dlookup and other domain aggregate functions and one method of specifying a string value within a string. Specify the first argument, which is the expression to be returned: Specify the second argument, which …
With Microsoft Access, learn how to start a database in different ways and produce different start-up actions allowing you to use a single database to perform multiple tasks. Specify a start-up form through options: Specify an Autoexec macro: Us…