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Need To Display More Outlook Appointments

Posted on 2004-11-12
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At work, our reception desk is shared between 3 different departments.  We use a shared Outlook calendar in Public Folders to enter appointments for all three areas, and the receptionists view this calendar to direct our clients.  Problem is, Outlook only lets us display six appointments at a time, and we may have 15 or 16.  How do we change the way Outlook (2K) displays appointments, to allow us more space?  We wouldn't mind, say scrolling down to see another time, due to a double-height line for each time, but we can't seem to find an option for that.  Failing a display tweak, we'll take any solution that allows us more latitude in number of appointments shown.  Thanks for any help in advance.
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Question by:Malinthas
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falvaro3 earned 1000 total points
ID: 12567253
What is the layout set to?  1 Day?  Work Week?  Week?  Month?
If you right-click in the appts area of the calender, and choose "Other Settings", does reducing the time display to say "15 Minutes" give you more appts?
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by:Malinthas
ID: 12567479
    The layout is set to "Day".  I also reduced the text size to six point, and expanded the actual calendar area out, eliminating the monthly calendars on the right-hand side.  This lets me see more of the text for each appointment, but I'm still limited to six appointments displayed for each time slot, left-to-right.  
     Changing to 15-minute, or even 5-minute, increments will allow me to see more text for each appointment top-to-bottom as well, but still only allows six appointments for each time slot.  I found a program called DateLens that will display my Outlook appointments the way I want, but it crashes when I try to alter an appointment and it only updates when you exit and reopen it.  I'm getting stumped here.
     I've seen a few other questions asking for a similar solution on this site, but the search function won't let me view the threads without a premium membership.  Does anybody know a workaround?  For all I know, the answer I need is already on the site, but I really can't afford to pay to view it.
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by:falvaro3
ID: 12567854
Oh, I see what you're talking about; multiple appts for the same time slot.  Well, the other PAQa here either had "too bad" as the solution, or mentioned using third-party scheduling apps that interact with Outlook's calendar, such as:

http://www.sofotex.com/DayView-OCX-download_L6555.html
http://www.geocities.com/dbrckovi/Scheduler.zip


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by:Malinthas
ID: 12567957
Your post got me laughing... it seems like "too bad" is the solution to too many issues with MS products.  A third-party scheduling app would be fine, but it would need to be freeware... no money in the budget, don'cha know.  I downloaded that .zip you listed above, and I must confess I have not the slightest clue what to due with it.  I'm guessing that I need to somehow import the files into Outlook, and use them as custom forms to enter/display appointments?  That would be great, but I have no earthly idea how to get started.  Sorry if I'm a little slow on the uptake... could you point me in the right direction?
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by:falvaro3
ID: 12568892
The shcedular.zip file contains a visual basic project that lays out a "framework" for a scheduling application.  I believe it is intended for someone to customize and build their own "personalized" app.  With some tweaking, it can probably be incorporated to use the Outlook calendar for it's data.  All of this, obviously, would require access to VB (not VBA), and some knowledge of integrating Outlook's calendar.  
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