Which are the necessary steps to delete a user?

Posted on 2004-11-18
Last Modified: 2013-12-18

I want to know the necessary steps to delete a user that left the company.

- delete his pers. doc from all Addressbook
- delete his mailbox from all server
- add his name to the Deny Access Group

Is that all what I've have to do?
In the Administrator Help there is a topic called
"Denying Notes users access to all servers in a domain" which describes a 7 steps procedure.
Is that something I should really do?  

Question by:didier20
    LVL 15

    Expert Comment

    You only have to do 1 thing, that's use the Delete User button in the names.nsf.

    That will take care of everything for you - you will get a popup box with some options (including the 1 with the Deny Access group).  What you MUSTN'T do (only if you know what you are doing), is delete the person document from the Domino Directory by pressing the Delete key on your keyboard !!!

    If you insist on doing everything manually, you will also have to remove him from all groups he was in, and remove him from ALL database acl's and from all documents he was in a readers/authors field.  This little gem called adminp will take care of everything, as long as you use the 'Delete user' button !




    Author Comment

    You mean the Delete button on the right hand site, under Tools-People-Delete? (in the Administrator)

    And what happens (what will be deleted) if I press the delete key on my keyboard?

    LVL 15

    Accepted Solution

    Yes.  That's the one (or the one on top of the view if you open names.nsf in the normal notes client)

    If you just use "delete", you will delete the person document.  Nothing else will happen, so you will end up with a lot of unnecessary data (like mailfile, like entries in groups, acl's and stuff).  The user won't be able to use the server(s) using http, but he will be able to access the server using his notes id (depending on your configuration) !



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