Learn how to a build a cloud-first strategyRegister Now

x
  • Status: Solved
  • Priority: Medium
  • Security: Public
  • Views: 1663
  • Last Modified:

Hide Distribution Group from specific users

Is it possible to hide an email distribution list from specific users in Exchange 2000? I know how to hide a distribution list from showing up in the GAL for everyone, but I only want to hide it for specific users.
0
AManoux
Asked:
AManoux
  • 4
  • 2
1 Solution
 
SembeeCommented:
There isn't any easy way of doing it. The only way I can think of is the alternative GAL method, but that seems a bit of an overkill to hide just one group.

What are you trying to achieve? Stopping users from abusing the "All Staff" or equivilent group? If so, then just restrict who can send messages to that group. Create another group for the people who can send to the group and then use that as a restriction.

Simon.
0
 
AManouxAuthor Commented:
Here's what I'm trying to achieve: We have a company email distro list called "All Stores". We want people within our headquarters to be able to send to the distro list without a problem. We want employees that work at the stores to have their email routed to an "over-sight committee" before their email is allowed to go to the "All Stores" distro list. However, we don't want them to be aware of this initial review. My thought was that I could create two distro lists. I could hide one of the two lists from each of the two groups (HQ & Store employees). The Stores group wouldn't be able to see the members of their All Stores distro list, so they wouldn't be aware that it was actually going to the review committee.

0
 
SembeeCommented:
You want to moderate the distribution list... which you cannot do in Exchange.

A combination of techniques will work...

First you need to create the list so that it appears in the GAL. All the people that need to use the list then add it to their personal address book. Once done, hide the list in the GAL. From that point forward the only people that can use it are those that have it in the personal address book.
You could even skip that step by putting restrictions on the use of the distribution group then making the moderators send to "all-stores-list@domain.com" (which happens to be the SMTP email address of the group).

To gather the emails in to a central place for approval, use a public folder.
Create a public folder and mail enable it. Then publicise the full SMTP address. "all-stores@domain.com".
Restrict the permissions on the folder so that the moderators are the only people that can see the folder - but anyone can send to it (via the anonymous "contributor" permissions).
The message goes in to the folder as a normal message. Once approved the moderator sends the message out.
You could get clever and use the "send as" permissions so that the email comes from the "public folder" and is sent to the list.
Even if someone works out what the SMTP address is, they will not be able to send a message to the list due to the restrictions?

Does that make sense? If not please ask. It has been a long day for me (in the UK) so my head might not be thinking straight.

Simon.
0
Concerto's Cloud Advisory Services

Want to avoid the missteps to gaining all the benefits of the cloud? Learn more about the different assessment options from our Cloud Advisory team.

 
AManouxAuthor Commented:
It's not a pretty solution, but it would definitely work. Thanks for your advice. Your head is still thinking straight.
I didn't realize that you could create an alternate GAL. Is that hard to setup?
0
 
SembeeCommented:
It isn't hard, hard to setup - it takes some work and if not thought out from the start can turn in to an administrative headache. You are basically replacing the existing GAL. The existing one is restricted by permissions. It uses a combination of permissions, views and queries.

There are a couple of ways of doing it:

ADSI Edit (don't like this one really)
http://support.microsoft.com/?kbid=310854

Groups (this is the main one to start with)
http://support.microsoft.com/?kbid=321723

And then the reason most people do it - virtual organisations:
http://support.microsoft.com/?kbid=822940

Simon.
0
 
ntbob2000Commented:
No matter what fashion I apply conditions. ( I think I have tried them all ) I can only have either Distribution Groups or users ONLY. I can not combine them in a single address book.

Is there a way to do this ?
0
 
SembeeCommented:
ntbob2000 - this is a closed question. Please ask your query as a new question where it will be noticed by more experts.

Simon.
0

Featured Post

Vote for the Most Valuable Expert

It’s time to recognize experts that go above and beyond with helpful solutions and engagement on site. Choose from the top experts in the Hall of Fame or on the right rail of your favorite topic page. Look for the blue “Nominate” button on their profile to vote.

  • 4
  • 2
Tackle projects and never again get stuck behind a technical roadblock.
Join Now