asked on

Local folder to store my mails and attachements

Hi there,

I am new to Lotus Notes, after having used Outlook for years.

My problem is the default setting for all mails and content is for them to be held on a mail server. I need to have a local folder that stores these mails, as my mailbox limit is only 50MB. The nature of my job is that I send and receive large data-files. This soon clogs up the mailbox, and I end up having to delete them.

Please can you tell me how to setup this local folder. (I have admin rights on my PC).

Cheers,

LoveToSpod

Sjef Bosman

You don't need a local folder, you need a local replica of your mailfile. See File/Replication/New Replica to create one. Then you have to enable local replication on your client, which must be set in your current Location document.

Additionally, you can create a mail archive on your local pc. It is just another Notes database, where all mails that are of a certain age can be moved to automatically. Is this something that accomplishes what you want?

LoveToSpod

ASKER

Will this allow me to keep my mails and attachments, and also keep the mail server from clogging up due to size restrictions?

If this is the case, then this will meet my requirements.

LoveToSpod

ASKER

Hey Sjef,

I have created a new replica, and it spent 5 mins downloading.

YOU WROTE:
Then you have to enable local replication on your client
Q:
I have gone to Replica Settings and it appears local replication is enabled. - Is this what you mean, how could I tell or make the setting you recommend.

Another question:
If I now delete the contents of the mailfile, will this in turn delete the contents of my replica?

Please help, this is all VERY new to me!! - thanks,

LoveToSpod

ASKER CERTIFIED SOLUTION

Sjef Bosman

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HemanthaKumar

LoveToSpod, Your only option is to create archive of the mail database.

Goto Database properties and click on archive settings.. The settings tab contain list of doc conditions that it can archive.. you have to add one more condition say size of the document..and save the settings..

In Advanced section of the settings enable local archiving

~Hemanth

LoveToSpod

ASKER

sjef,

Spot-on help.

I'm now setup with a local file that keeps all mails, and can delete the content of the mailfile to de-clog. These deletes aren't reflected in the replica. Exactly as required!

Many thanks,

LoveToSpod

LoveToSpod

ASKER

HermanthaKumar,

I am unsure of why I need an Archive of the mail database. The method by sjef works excellently. Do you disageree, if so why?

LoveToSpod.

Sjef Bosman

See my B. Not replicating deletes isn't your best option. You now have to work with two replicas that are "out of sync", which can be pretty annoying sometimes. E.g. if you delete junk mail on the server, you might have to delete it again in your local mail file. Whereas if you use archiving, you can define exactly what is to be archived and what not. This is exactly the way my mail used to work: local replica, local archive, mails are removed from my local mail file AND from the server's replica, I set it up for everything older than two months. A four-year archive including FullText-search is about half a Gig (in my case, that is...)

Hope it wokrs for you! Thanks for points.