Outlook scheduling free/busy time

Posted on 2004-11-29
Last Modified: 2010-04-08
Have an exec who when blocking out time in his calendar, or already has blocked time for an appointment, doesn't want anyone to be able to schedule him for a meeting, instead of just showing the time as "conflicts with another meeting".

Any ideas?

Question by:mattjcrane
    1 Comment
    LVL 76

    Accepted Solution

    I don't believe there's any easy way to accomplish this.  There's no feature or setting I know of in Outlook or Exchange that'd allow an employee to prempt another employee from creating a conflicting meeting request.  It might be possible to develop a custom Meeting Request form and write the necessary code behind it to address this sort of thing, but I'm not enough of an Outlook developer to know for certain.  I could do it from outside of Outlook using code (i.e. I could write a VB application that'd sends meeting requests and check in code to see if the recipient was already busy and, if so, block the sending of the request), but that won't solve your problem.  If you did create a custom meeting request form and add code to control this sort of thing, then I there are two other issues to consider.  First, you'd need to devise a way for staff to indicate if they want requests blocked if they already have something scheduled, and once you finished the custom request form you'd have to remove or disable the default request form to prevent it from being used.  Seems to me like an awful lot of work when I don't see any practical purpose.  It seems to me that there would be times when it's be acceptable and desireable to have multiple appointments at the same time.

    Write Comment

    Please enter a first name

    Please enter a last name

    We will never share this with anyone.

    Featured Post

    6 Surprising Benefits of Threat Intelligence

    All sorts of threat intelligence is available on the web. Intelligence you can learn from, and use to anticipate and prepare for future attacks.

    Check out this infographic on what you need to make a good email signature that will work perfectly for your organization.
    Get people started with the process of using Access VBA to control Outlook using automation, Microsoft Access can control other applications. An example is the ability to programmatically talk to Microsoft Outlook. Using automation, an Access applic…
    To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it. The vast majority of email clients display l…

    760 members asked questions and received personalized solutions in the past 7 days.

    Join the community of 500,000 technology professionals and ask your questions.

    Join & Ask a Question

    Need Help in Real-Time?

    Connect with top rated Experts

    10 Experts available now in Live!

    Get 1:1 Help Now