Quickbooks file sharing

Posted on 2005-02-26
Medium Priority
Last Modified: 2012-06-22
I need to be able to share Quickbooks data between different locations. I would rather not complicate the infrastrucutre by creating a VPN to the Quickbooks PC.  So, my initial work is to design an Internet-based solution.  The first PC does all of the the data entry, while the other sites does no input (e.g., run reports and look up information). I am thinking of storing the files on a third-party server, such as X-drive.com or connected.com. A few questions arise:

1. Do I have to close the files before I copy them to the third-party server. I know the Quickbooks backup closes the files, but do I REALLY have to?  If I do not, then I can write a small program to periodically copy the files to the Internet drive.  I could do it every five minutes to keep the Internet files updated.

2. Is there any chance that Quickbooks can use an "internet drive" like X-drive to store files directly. I know performance would be slow, but it would let all locations access the files.

I can't use Quickbooks Online because we use the manufacturing version.

Thanks for any ideas and comments!!
Question by:johnfaig
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 3
LVL 31

Assisted Solution

moorhouselondon earned 500 total points
ID: 13410821
1. If someone is halfway through a post and your backup runs, there is a possibility that your backup program will lockout QB from writing to a file.  If QB crashes because of this you have mismatched data files (corruption).  Some systems can resolve this by RollBack procedures, but I wonder whether QB is in that league.

2. Not advisable.  If your internet connection goes down, the way it goes down is going to be more unpredicatble than if a GPF occurs locally.  You may cause corruption in your data.

Expert Comment

ID: 13411347
Intuit has already done this with their "Online Edition".  Do you just not want to use their software?  If I remember correctly, it's the same as their Pro edition, with the added online access.

Expert Comment

ID: 13411535
Now I feel like an idiot.  After re-reading your post, I saw you already considered Online Edition.  Sorry! :D

Author Comment

ID: 13415076
Quickbooks has an online backup.  Does anyone have experience with this?  Do you have to close the file and backup manually or does it work automatically?


Accepted Solution

WhitePhantom earned 300 total points
ID: 13424111
In my experience, it will do it when quickbooks is closed, but backs up automatically.  You can schedule when you want it to backup, or you can have it backup when you shut down your computer.

Featured Post

Use Case: Protecting a Hybrid Cloud Infrastructure

Microsoft Azure is rapidly becoming the norm in dynamic IT environments. This document describes the challenges that organizations face when protecting data in a hybrid cloud IT environment and presents a use case to demonstrate how Acronis Backup protects all data.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

In our personal lives, we have well-designed consumer apps to delight us and make even the most complex transactions simple. Many enterprise applications, however, are a bit behind the times. For an enterprise app to be successful in today's tech wo…
If you're a modern-day technology professional, you may be wondering if certifications are really necessary. They are. Here's why.
The viewer will learn how to successfully create a multiboot device using the SARDU utility on Windows 7. Start the SARDU utility: Change the image directory to wherever you store your ISOs, this will prevent you from having 2 copies of an ISO wit…
The viewer will learn how to successfully download and install the SARDU utility on Windows 8, without downloading adware.

764 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question