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Moving Calendar to another user

We have a user who has been sharing her Outlook calendar for years. Over these years dozens of other users have used it for setting appointments and meetings, etc. This user is going to retire and according to policy we need to delete her account. So we wish to somehow move her calendar with all it contains to another users outlook so that people can continue using it for setting appointments and viewing appointments in years past, etc. I am not sure I explained that properly. How would we do this?

Member_2_193590

I'm assuming you are on an Exchange Server? You can either use the Import & Export Wizard to export the calendar to a PST file and then import the calendar into someone elses mailbox, or if you have permission to both mailboxes and are viewing them both in Outlook you can just drag and drop. In order for drag and drop to work, on the calendar that you have been sharing, choose to VIEW the folder BY CATEGORY. Then click one item, hit CTRL+A to highight all and drag them into the other calendar.

If you need any details about any of the steps just let me know, and include the version of Outlook you are using since the steps differ for each.

xy8088

ASKER

We are using Outlook 2000. We use Exchange servers but I do not have access to them. I was thinking about just going to the folder list at the left of the screen, right click on and copy "Calendar" and paste it into a Personal Folder on that users drive. Copying the .PST file to another users drive and opening it with outlook. Then copying Calendar into that users Outlook Today folder list. Then I could change all the permissions so that the users who need access to it can access it. Would that work?

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