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"Templating" Outlook Signature Files

Posted on 2005-03-07
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Last Modified: 2008-01-09
Hello folks, here's what I'm trying to do:

I have created an HTML signature file "template" that we would now like to adopt enterprise-wide. What I DON'T want to do is start creating individual signature files for each member of the company, then going an installing it on their computer etc.

I would like to find a way to "push" this template to our users and have it automatically insert their contact information into it (like a "mail-merge" in a sense).

I am not adverse to using VB if necessary to achieve this, though I'm guessing there may be a better way that's less "messy".

To review the requirements:

1. create a signature file "template" with placeholder text for First Name, Last Name, Job Title, Phone Number, Email Address etc.
2. "push" this sig file out to the Enterprise (are you getting this, Spock?)
3. Automagically substitute employee's actual contact information (name, title, phone, email etc) into the sig file
4. Store that sig file as the default signature in that Employee's Outlook settings.

I've heard that this is possible. Anyone ever do this?

Tom
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Question by:tomaugerdotcom
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4 Comments
 
LVL 9

Expert Comment

by:kaur_dilpreet
ID: 13476972
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LVL 14

Author Comment

by:tomaugerdotcom
ID: 13477247
Hi. Thanks for the quick reply. Unfortunately, the tools and articles you referred me to deal with installing Outlook and customizing the PRF (profile) files, but does not talk about signature files.

Thanks anyway.

Tom
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LVL 19

Accepted Solution

by:
Serena Hsi earned 750 total points
ID: 13481879
You can have everybody use vCards. Just setup everybody's contact information in the global address book.

Include a vCard with your autosignature:

On the Tools menu, click Options.
On the Mail Format tab, click Signature Picker.
Click New.
Select the options you want, and then click Next.
Under vCard Options, select a vCard from the list or click New vCard from Contact.
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