brooksreese
asked on
Multiple email accounts in one mailbox.
I have a few folders under 'inbox' that are named as my email accounts are. For example, if I have an email address called bill@microsoft.com, then i would also have a folder under inbox called 'bill@microsoft.com'. When outlook checks the pop account (every 5 minutes) and finds a new email in that account, it will download it and the rules I have setup will automatically transfer that email to the appropriate folder.
When I click on a folder to view the related emails, i can select one and click reply. This will, of course, reply to the email, but it will also allow me to select one of my smtp accounts related with that folder that I want to send it to. So now, I have three different email accounts coming in, but I can reply to a specific email and outlook automatically puts the 'reply to email address in the header of the email, so the recipient knows who it is from.
I have been using outlook 2002 without exchange for a few years now, and it has worked perfectly.
I have three email accounts:
Inbox
>> myEmail1@yahoo.com
>> myEmail2@mydomain.com
>> myEmail3@mydomain.com
I have installed exchange and copied all of my emails over, everything is working fine until now... I made a rule for my sub folders that basically tells exchange 'if you recieve an email from myEmail1@yahoo.com, put it in this folder' and outlook is happy to do so. The problem is replying... When I reply to an email I don't want the recipient to receive it from user2018@mailstreet.com (my exchange hosting company) - if they do so, they will send the reply back to user2018@mailstreet.com and the message would wind back in my mailbox.
I have talked to tech support about this problem and I was told that I couldn't reply as an email address from yahoo.com because I don't own that domain... That's fine. I dont' care about yahoo. My real problem is with the domains I own - I was told that since I own them they could add a record allowing me to reply from that particular domain. They added the record and it still doesn't work...
Exchange is suppose to be a more powerful tool than standard outlook, but I can't do something this simple. I want to have more than one email address under my mailbox - I don't want to have a new calendar, contact list, deleted items folder, sent items folder, tasks and drafts folder for each and EVERY email address I have... That would be ridiculous.
How do I fix this? What suggestions do you have? Am I going about this the right way? I don't believe that I am the only one using exchange who wants more than one email address with ONLY one calendar folder... after all, how many calendars would one person need?!
I know this is a lot of reading, but any help would be greatly appreciated.
Br
When I click on a folder to view the related emails, i can select one and click reply. This will, of course, reply to the email, but it will also allow me to select one of my smtp accounts related with that folder that I want to send it to. So now, I have three different email accounts coming in, but I can reply to a specific email and outlook automatically puts the 'reply to email address in the header of the email, so the recipient knows who it is from.
I have been using outlook 2002 without exchange for a few years now, and it has worked perfectly.
I have three email accounts:
Inbox
>> myEmail1@yahoo.com
>> myEmail2@mydomain.com
>> myEmail3@mydomain.com
I have installed exchange and copied all of my emails over, everything is working fine until now... I made a rule for my sub folders that basically tells exchange 'if you recieve an email from myEmail1@yahoo.com, put it in this folder' and outlook is happy to do so. The problem is replying... When I reply to an email I don't want the recipient to receive it from user2018@mailstreet.com (my exchange hosting company) - if they do so, they will send the reply back to user2018@mailstreet.com and the message would wind back in my mailbox.
I have talked to tech support about this problem and I was told that I couldn't reply as an email address from yahoo.com because I don't own that domain... That's fine. I dont' care about yahoo. My real problem is with the domains I own - I was told that since I own them they could add a record allowing me to reply from that particular domain. They added the record and it still doesn't work...
Exchange is suppose to be a more powerful tool than standard outlook, but I can't do something this simple. I want to have more than one email address under my mailbox - I don't want to have a new calendar, contact list, deleted items folder, sent items folder, tasks and drafts folder for each and EVERY email address I have... That would be ridiculous.
How do I fix this? What suggestions do you have? Am I going about this the right way? I don't believe that I am the only one using exchange who wants more than one email address with ONLY one calendar folder... after all, how many calendars would one person need?!
I know this is a lot of reading, but any help would be greatly appreciated.
Br
ASKER
I figured out how to have the 'from' field on my email form (thank you for that), but now when I try to send an email from one of my other email addresses I get an error that says:
"You do not have the permission to send the message on behalf of the specified user."
I have added myname@mydomain.com to my permissions on exchange, but it still isn't working.
Have you heard of anyone doing what I am trying to do?
"You do not have the permission to send the message on behalf of the specified user."
I have added myname@mydomain.com to my permissions on exchange, but it still isn't working.
Have you heard of anyone doing what I am trying to do?
Ok a question on how this is configured:
You said:
>> myEmail1@yahoo.com
>> myEmail2@mydomain.com
>> myEmail3@mydomain.com
I understand the Yahoo Account but I wonder about the mydomain.com addresses.
Are these different mailboxes on the Exchange server or do you have just one mailbox that has 2 email addresses assigned to it.
There are a couple of possible scenarios:
1. I will assume that you actually log into the myEmail2@mydomain.com mailbox.
If you have another actual mailbox configured for myEmail3@mydomain.com then it sounds like they have configured an alternate recipient on it to forward all mail to myEmail2@mydomain.com. If this is the case then they need to give your myEmail2 AD account SEND AS and RECEIVE AS permissions to the myEmail3@mydomain.com mailbox.
2. I will assume that you actually log into the myEmail2@mydomain.com mailbox. The hosting company then added an additional SMTP email address (myEmail3@mydomain.com) to this account. If this is the case then you should be able to use the method I stated above.
You need to check with your hosting company to see how they have everything configured. You are at their mercy. Hopefully they have a qualified Exchange Admin on staff. You may have to request that the tech support individual you speak to escalate this up to the Exchange Admin.
Hope this helps you ask the proper questions.
You said:
>> myEmail1@yahoo.com
>> myEmail2@mydomain.com
>> myEmail3@mydomain.com
I understand the Yahoo Account but I wonder about the mydomain.com addresses.
Are these different mailboxes on the Exchange server or do you have just one mailbox that has 2 email addresses assigned to it.
There are a couple of possible scenarios:
1. I will assume that you actually log into the myEmail2@mydomain.com mailbox.
If you have another actual mailbox configured for myEmail3@mydomain.com then it sounds like they have configured an alternate recipient on it to forward all mail to myEmail2@mydomain.com. If this is the case then they need to give your myEmail2 AD account SEND AS and RECEIVE AS permissions to the myEmail3@mydomain.com mailbox.
2. I will assume that you actually log into the myEmail2@mydomain.com mailbox. The hosting company then added an additional SMTP email address (myEmail3@mydomain.com) to this account. If this is the case then you should be able to use the method I stated above.
You need to check with your hosting company to see how they have everything configured. You are at their mercy. Hopefully they have a qualified Exchange Admin on staff. You may have to request that the tech support individual you speak to escalate this up to the Exchange Admin.
Hope this helps you ask the proper questions.
ASKER
My actual exchange mailbox is mylogin@mydomain.mailstree
I can change the mx records on my two domains, but not yahoo. The mx record should be the answer to all of this, am I correct? After that, as you said, just get SEND AS and RECEIVE AS permissions. Having done all that, with a simple rule to send email to the proper directories under inbox I should have this problem corrected. Is this basically it?
Br
I can change the mx records on my two domains, but not yahoo. The mx record should be the answer to all of this, am I correct? After that, as you said, just get SEND AS and RECEIVE AS permissions. Having done all that, with a simple rule to send email to the proper directories under inbox I should have this problem corrected. Is this basically it?
Br
ASKER CERTIFIED SOLUTION
membership
This solution is only available to members.
To access this solution, you must be a member of Experts Exchange.
ASKER
Thanks alot for the advice, I am going to call tech support immediately and give this information to them :)
Br
Br
In Outlook, go to the View Pulldown.
Click on FROM so that a checkbox is next to it.
Then you should be able to select the proper email address to send from. This should be any valid Exchange email address that is assigned to your account.
You may have to type them in the first time but I think it will remember it after that.
Check out the following:
http://www.slipstick.com/mail1/sendaccount.htm
Hope this helps.