• Status: Solved
  • Priority: Medium
  • Security: Public
  • Views: 219
  • Last Modified:

W-XP How do you bypass the "documents and settings" for each user that logs into a machine?

We are trying to configure Microsoft Word to have the exact same settings, file locations, preferences, etc. for each user that logs into the machine.  (Word is local.)

However, when we set up a machine and log in as a different user, everything we set up is returned to Microsoft's default (pointing back to Documents and Settings).

We're hoping there's a way around this -- we don't want to have to log into each machine as every user.

We've tried editing the registry keys for HKEY_Local_Machine, but that didn't work.  

Any ideas?  Pretty Please!

Thanks, JTG

0
jtaylerg
Asked:
jtaylerg
  • 4
  • 3
  • 2
  • +1
5 Solutions
 
Lee W, MVPTechnology and Business Process AdvisorCommented:
Is this on a domain?  Then you can do a number of things, including redirecting the My Documents folder.
0
 
amirinamdarCommented:
Hi jtaylerg,
You can do several things:
1. Have the same Normal.dot for all users. Look here to customize the normal.dot and then copy it to each users folder: http://word.mvps.org/FAQs/Customization/CustomizeNormalTemplate.htm
2. Have the same profile for all users.
For this, R-click on My Computer>Advanced>User Profiles. Click on the profile you want to be default for all users, and click 'copy to'. Copy the profile information to a convenient location. Now create a new user and replace the profile information with this information. If you do this for previously existing users, their settings will change!
3. You can use the office profile wizard wherein you save the user profile in office and restore it later. You can create an OPS file from the settings of the default user and then apply this setting to all users.

Good Luck!
0
 
jtaylergAuthor Commented:
Hi,

Yes - it is on a domain.

1.  We are trying to have the same normal.dot for all users.  But normal.dot doesn't store settings such as file locations, style area width, spelling and grammar options.  Also, when a new user logs into the computer a "new" normal.dot is created.  Because Word is redirected to look for normal.dot in the user's "documents and settings" instead of in the location we'd like.  

2.  I don't feel comfortable with step number 2.

3.  Sounds interesting.  Where do I find out info about OPS?

Thank you for your suggestions and quick response.

JTG
0
Concerto Cloud for Software Providers & ISVs

Can Concerto Cloud Services help you focus on evolving your application offerings, while delivering the best cloud experience to your customers? From DevOps to revenue models and customer support, the answer is yes!

Learn how Concerto can help you.

 
amirinamdarCommented:
jtaylerg,
You can save an OPS file through microsoft office tools>Save my settings wizard
What version of Word are you using, I mean, 2000, XP, 2003 , etc.

You can also check out these:
http://office.microsoft.com/en-us/assistance/HA011401901033.aspx
http://wordprocessing.about.com/od/wordprocessingsoftware/l/blsavesettings.htm
, and this, should be most useful:
http://office.microsoft.com/en-us/assistance/HA011401971033.aspx

Good Luck!
0
 
sweatbeastCommented:
or if you dont fancy using GP drop something into a log in script which will set each users registry so that Office points to the correct locations
0
 
jtaylergAuthor Commented:
Hi amirinamdar, leew, and sweatbeast,

Thank you all for your great suggestions.  I've now got some good leads for more research and investigation.

Of course a little bit of information leads to more questions.

1.  We're using Word 2003.  If we save an OPS - how would we load it for each user that may login to the machine?  Would it be a login script?  

2.  I understand that group policies can be a little tricky.  But I will take a look at the links you provided.  

3.  I've never used a login script for registry settings.  Is that difficult to do or risky?  Also, there are some settings that we can't find where they're stored.  I'm assuming registry, but we're not sure.

Thanks again for all of your assistance!

JTG
0
 
amirinamdarCommented:
jtaylerg,
In office 2003, you can save an OPS file through 'Save My Settings' Wizard. Then you can log on as each different user, or on each different machine, and through the same wizard, you can import the OPS file. By the way, did you check out the last link that I gave you?
Here:
http://office.microsoft.com/en-us/assistance/HA011401971033.aspx

You can definitely check out the other options, though, the OPS file setting seems to be the most 'user friendly'.
Good Luck!

0
 
jtaylergAuthor Commented:
Thanks amirinamdar!

I think we're going to go with the OPS file -- we were just trying to avoid logging in as each user.  So maybe we can add importing the OPS file with a marker in the login script.

Thanks again!

JTG
0
 
amirinamdarCommented:
Glad to be of help JTG. Thanks for the grade.
0

Featured Post

VIDEO: THE CONCERTO CLOUD FOR HEALTHCARE

Modern healthcare requires a modern cloud. View this brief video to understand how the Concerto Cloud for Healthcare can help your organization.

  • 4
  • 3
  • 2
  • +1
Tackle projects and never again get stuck behind a technical roadblock.
Join Now